Procurement Executive

Job Description – Procurement Associate Position Title: Procurement Associate Department: Procurement & Inventory Location: C Prompt Solutions Job Summary We are looking for a detail-oriented and proactive Procurement Associate with experience in IT hardware procurement and inventory coordination. The candidate will support the procurement process by sourcing vendors, handling purchase orders, coordinating deliveries, maintaining inventory records, and ensuring timely availability of IT hardware and related products. The ideal candidate should possess good negotiation skills, vendor coordination abilities, and knowledge of IT hardware products and procurement processes. Roles & Responsibilities 1. Assist in procurement of IT hardware such as laptops, desktops, servers, networking devices, accessories, and related equipment. 2. Coordinate with vendors and suppliers for quotations, pricing, delivery schedules, and order confirmations. 3. Prepare purchase orders, maintain procurement records, and ensure proper documentation of purchases. 4. Monitor inventory levels and coordinate with inventory and warehouse teams for stock availability and replenishment. 5. Compare vendor quotations and support cost optimization and procurement planning activities. 6. Follow up with suppliers regarding delivery timelines, pending orders, and replacement of defective products. 7. Maintain accurate records of procurement transactions, invoices, and supplier details in ERP or inventory management systems. 8. Assist in vendor evaluation and maintain strong supplier relationships for smooth procurement operations. 9. Coordinate with internal departments for procurement requirements and timely fulfillment of requests. 10.Ensure compliance with company procurement policies and procedures. 11.Support procurement reporting, MIS preparation, and data analysis for management review. 12.Assist in handling procurement-related audits and documentation. Qualification  Bachelor’s degree in Supply Chain Management, Procurement, Commerce, Business Administration, or related field. Experience  1–3 years of experience in procurement, purchasing, inventory coordination, or supply chain operations.  Experience in IT hardware procurement will be preferred. Skills Required  Basic knowledge of IT hardware products and accessories.  Good communication and negotiation skills.  Strong coordination and follow-up abilities.  Knowledge of MS Excel, ERP, or inventory management software.  Good analytical and documentation skills.  Ability to work in a fast-paced environment and manage multiple tasks. Preferred Candidate Profile  Organized and detail-oriented professional.  Strong vendor coordination skills.  Ability to work independently and within a team.  Problem-solving mindset with good time management. What We Offer 1. Competitive salary package. 2. Opportunities for professional growth and learning. 3. Dynamic and collaborative work environment. 4. Exposure to IT hardware procurement and inventory operations.