Import Documentation Head

Manage the end-to-end import process from shipment planning to final delivery. Handle and supervise all import documentation and customs clearance activities. Coordinate with CHA, shipping lines, freight forwarders, transporters, customs authorities and overseas suppliers . Review and verify Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin and other import documents. Monitor shipment schedules, ETA, clearance status and delivery timelines. Manage import costing , customs duty, freight, insurance, CHA charges and other related expenses. Ensure timely and accurate CHA billing and shipment-wise costing . Maintain proper records of import shipments, customs documents and clearance details. Ensure compliance with GST, TDS, Customs regulations and applicable import procedures . Coordinate with the Accounts & Finance team for GST, TDS, vendor payments and import-related accounting . Verify import invoices and resolve documentation or billing discrepancies. Monitor demurrage, detention and other additional shipment-related costs and take necessary action to minimize them. Prepare and maintain MIS reports related to import shipments, costing, clearance and pending documentation. Manage and guide the import documentation team and ensure smooth day-to-day operations. Resolve operational issues related to customs clearance, documentation and logistics. Ensure compliance with company policies and applicable government regulations. Required Skills Strong knowledge of Email communication and correspondence . Strong knowledge of Import Documentation & Customs Clearance Excellent knowledge of CHA procedures and Import Costing . knowledge of Customs Duty, Bill of Entry and import compliance . Good knowledge of MS Excel and ERP/accounting software. Strong coordination, negotiation and communication skills. Ability to independently manage multiple import shipments.