Purchase Manager

JOB DESCRIPTIONPosition

Purchase Manager

Company

Muziris Choice Caterers

Department

Purchase & Procurement Manager

Job Type

Full-Time

Reporting To

Managing Director / Operations Manager

Location

Kochi, Kerala

Job Purpose

The Purchase Manager is responsible for managing all purchasing and procurement activities of the catering company. The role involves sourcing quality food ingredients, beverages, kitchen supplies, equipment, and other operational requirements at competitive prices while ensuring timely availability for daily operations and catering events.

Key Responsibilities

A. Purchase & Procurement

Plan and manage purchases of food materials, vegetables, fruits, meat, seafood, groceries, dairy products, beverages, and other catering requirements.

Procure kitchen equipment, utensils, disposable items, cleaning materials, and service-related supplies.

Ensure timely procurement based on event schedules and kitchen requirements.

Maintain optimum stock levels and avoid unnecessary purchases.

B. Vendor & Supplier Management

Identify and develop reliable suppliers and vendors.

Negotiate prices, payment terms, discounts, and delivery conditions.

Compare quotations and select suppliers based on quality, price, and reliability.

Maintain good professional relationships with vendors.

Regularly evaluate supplier performance.

C. Cost Control & Budget Management

Ensure purchases are made within approved budgets.

Monitor market price fluctuations.

Find opportunities to reduce purchasing costs without compromising quality.

Maintain proper purchase records and prepare monthly purchase reports.

Monitor food material costs and minimize wastage.

D. Inventory & Stock Management

Coordinate with kitchen and store departments regarding stock requirements.

Monitor stock receipts, issues, and balances.

Ensure proper storage and rotation of perishable materials using FIFO (First In, First Out).

Prevent overstocking, shortages, expiry, and material wastage.

Conduct regular stock verification.

E. Quality Control

Ensure all purchased food materials meet company quality standards.

Check quantity, freshness, expiry dates, and specifications at the time of delivery.

Coordinate with the kitchen team regarding rejected or poor-quality materials.

Ensure food safety and hygiene standards are followed during procurement and delivery.

F. Event-Based Procurement

Coordinate with the event planning and operations teams to understand upcoming catering requirements.

Prepare purchase plans according to guest count, menu, and event requirements.

Ensure all materials are available before the event date.

Arrange emergency purchases whenever required.

Ensure proper coordination between purchase, kitchen, store, and event execution teams.

Coordination & Reporting

Coordinate with the Executive Chef, Kitchen Manager, Storekeeper, Accounts Department, and Operations Team.

Submit daily purchase reports and pending purchase updates.

Maintain purchase orders, supplier bills, delivery notes, and payment records.

Ensure all purchases are properly documented and approved.

Qualifications & Experience

Bachelor's degree or Diploma in Business Administration, Commerce, Supply Chain Management, or a related field.

3–5 years of experience in purchase/procurement management.

Experience in catering, hotel, restaurant, or hospitality industries is preferred.

Good knowledge of food materials, market rates, and supplier networks.

Knowledge of MS Excel and purchase/inventory management software.

Required Skills

Strong negotiation and communication skills.

Excellent market knowledge and vendor management.

Good planning and organizational abilities.

Cost-conscious decision-making.

Inventory and stock management skills.

Ability to work under pressure and meet event deadlines.

Honesty, accountability, and attention to detail.

Key Performance Indicators (KPIs)

The Purchase Manager's performance will be evaluated based on

Purchase cost control and savings.

Timely availability of materials for events.

Quality of purchased materials.

Supplier performance and reliability.

Accuracy of purchase documentation.

Inventory management and reduction of wastage.

Compliance with approved purchase budgets.

Expected Outcome

The Purchase Manager must ensure that Muziris Choice Caterers receives the right materials, at the right price, in the right quantity, and at the right time, maintaining quality standards and improving the overall profitability of the company.

Interested candidates can send their updated CV / Resume to the email address below or contact us for further details.

Email

muzrischoice2020@gmail.com

Contact

09645 71000

Muziris Choice Caterers

We look forward to welcoming talented professionals to our team.

Pay

₹20,000.00 - ₹30,000.00 per month

Benefits

Flexible schedule

Leave encashment

Paid time off

Work Location

Hybrid remote in Kaloor, Kochi, Kerala