Front Office Receptionist

Job Summary

We are looking for a presentable, well-organised and customer-oriented Front Office Receptionist to manage the front desk and provide administrative support at an Interior Design company based in Delhi.

The ideal candidate should have excellent communication and interpersonal skills, a professional approach to handling clients, and the ability to coordinate meetings, manage visitor interactions and ensure smooth day-to-day front office operations.

Key Responsibilities

Front Desk Management

Manage the reception area and ensure a professional and welcoming environment.

Greet and attend to clients, visitors, vendors and business associates.

Handle incoming calls, emails and general enquiries professionally.

Direct visitors to the concerned designers, consultants or management team.

Client Coordination

Coordinate client appointments and meetings with interior designers and project teams.

Maintain visitor records and appointment schedules.

Ensure a pleasant client experience during office visits.

Assist in coordinating client presentations and design consultations.

Administrative Support

Manage incoming and outgoing correspondence, courier and deliveries.

Maintain office records, files and documentation.

Handle stationery and front office inventory requirements.

Provide basic administrative support to the management and team.

Meeting & Office Coordination

Schedule meetings.

Ensure meeting rooms are organised and ready before client meetings.

Coordinate refreshments and other arrangements for visitors.

Liaise with housekeeping and other support staff to maintain office standards.

General Office Support

Assist in coordinating with vendors and service providers.

Maintain confidentiality of client and company information.

Support the team in day-to-day operational activities as required.

Eligibility & Skills Required

Graduate in any discipline; preferably in Hospitality, Business Administration or related fields.

Minimum 2 years of experience as a Front Office Executive, Receptionist or Administrative Assistant.

Experience in an Interior Design, Architecture, Real Estate or Luxury Retail company will be an advantage.

Excellent verbal and written communication skills in English and Hindi.

Good knowledge of MS Office, email management and appointment scheduling.

Professional personality with excellent grooming and presentation.

Strong organisational, multitasking and interpersonal skills.

Customer-focused attitude with a pleasant and welcoming demeanour.

Key Competencies

Professional etiquette and client handling.

Effective communication and coordination.

Time management and organisational skills.

Attention to detail.

Problem-solving ability.

Positive attitude and team collaboration.

Ideal Candidate Profile

The ideal candidate should be someone who understands the importance of first impressions, enjoys interacting with clients and can represent the company's brand professionally. Since this is an Interior Design company, a keen sense of presentation, aesthetics, hospitality and customer service would be an added advantage.

Pay

₹35,000.00 - ₹45,000.00 per month

Application Question(s)

How many years of experience do you have in managing front office?

What is your current CTC?

What is your expected CTC?

What is your notice period?

Are you based in Delhi-NCR?

Work Location

In person