Senior Executive - Admin

Job Title

Exec./Sr. Exec./AM – Administration

Function

Administration & Procurement

Reports To

Manager – Administration

Location

Head Office

Travel Required

25%  50% 75%

About DHL Blue Dart Express India

Blue Dart Express Limited, a listed company, is a leader in courier, integrated air express package distribution, and eCommerce in South Asia, offering a wide range of logistics solutions. Founded in 1983, it is recognised for reliable, timebound, and secure delivery services across 55,000+ locations in India as well as internationally. Its competencies span across evaluation and contracting, planning and transition, delivery and execution, and specific service capabilities. We pride ourselves on innovation, digitalization, service excellence, and creating long-term partnerships with our clients, enabling businesses to thrive in the fast-paced logistics environment and ever-evolving supply-chains. It wholly-owns India’s only scheduled air cargo airline, Blue Dart Aviation Limited, since May 1994, and the Concorde Air Logistics Limited, a transport, storage, and communications business, since May 2004.

Blue Dart Express Limited is a part of the DHL Group's DHL eCommerce division, leveraging this global logistics leader’s network across 220 countries and territories to provide comprehensive express and logistics solutions to our clients. Our robust network and unmatched infrastructure have positioned the Blue Dart brand as a key India-grown logistics player with an unmatched and phenomenal global outreach rooted in the DHL brand of its majority shareholder.

We are proud to be consistently ranked among India’s Top 100 Great Places to Work, combining it with DHL Group’s Top Employer certification. Being an Employer of Choice is not just a goal; it’s a fundamental part of who we are, committed to creating a workplace where people are valued, empowered, and wear the sobriquet “Blue Darter” with honour.

If you are looking to join a purpose-led, people-first, company that shapes India’s supply-chains with integrity and safety, Blue Dart is where you belong. Blue Dart offers competitive compensation and comprehensive benefits, access to cross functional, succession planning and global career paths, and strong culture of recognition.

Position Overview

The Exec./Sr. Exec./AM – Administration will be responsible for the smooth execution of day-to-day facility management and administrative services at Blue Dart premises. This includes ensuring uninterrupted utility services, maintenance of infrastructure, effective housekeeping, vendor management, travel and meeting arrangements, as well as administrative support for employees and visitors. The role plays a key part in maintaining a safe, efficient, and employee-friendly workplace environment.

Job Purpose

To deliver high-quality administrative and facility management services that support business continuity, employee satisfaction, and workplace efficiency. The role ensures timely maintenance, quality vendor service delivery, and smooth execution of administrative operations in alignment with organizational standards.

Key Roles & Responsibilities

Facility & Infrastructure Management

Monitor and ensure availability of essential services such as power, water, sewage, and telecommunication.

Oversee preventive and special maintenance activities for office equipment and infrastructure.

Ensure upkeep of premises including gardening, cleaning, and housekeeping through contracted staff.

Coordinate with Security for workplace safety and fire safety equipment maintenance.

Vendor & Service Management

Supervise quality of contracted services such as catering, housekeeping, and concierge, ensuring adherence to standards.

Provide direction to contracted staff for seamless execution of day-to-day activities.

Process vendor invoices and support timely payments in line with contractual obligations.

Facilitate procurement and renewal of statutory licenses and approvals.

Administrative Services

Arrange logistics for board meetings, trainings, and senior management events (conference rooms, IT support, etc.).

Manage administrative onboarding for new joiners (ID cards, workstations, etc.).

Process employee travel requests and manage guest pick-up/drop services.

Handle mailroom operations and ensure timely distribution of internal/external mail.

Support workplace audits and ensure compliance with audit requirements.

EMS

Ensure that EMS is properly implemented and that environmental matters are properly handled at all stages

The incumbent should be ISO 14001 :2015 trained or has a good awareness about Environmental initiatives/ ESG

Should have knowledge about Environment related Authorized vendor

Must be able to bring cost effective environmental solutions

Qualifications & Experience

Education

Bachelor’s degree in any discipline.

Experience

1–3 years of experience in administration, facility management, or general services.

Experience in vendor coordination, housekeeping supervision, and travel/meeting arrangements.

Exposure to compliance processes, workplace safety, and employee services preferred.

Skills & Capabilities

Technical Skills

Knowledge of facility and vendor management processes.

Understanding of workplace safety and statutory compliance requirements.

Proficiency in MS Office and administrative tools.

Behavioural Competencies

Service Orientation – Focus on employee and workplace satisfaction.

Attention to Detail – Accuracy in monitoring and execution of services.

Collaboration – Coordinating across functions and with vendors.

Time Management – Meeting deadlines for maintenance, payments, and services.

Communication – Effective reporting and vendor/employee interaction.

Key Performance Indicators

S. No

Key Result Areas

Key Performance Indicators

1

Conduct facility management activities

% adherence to planned maintenance schedule

Timely completion of special maintenance activities

2

Ensur