Office Administrator

Job description

Role – Admin Executive / Fresher

Novagen is an early-stage engineering and product-development company building its team and internal processes from the ground up.

We are looking for an organised and proactive Admin Executive to support day-to-day office administration, coordination and documentation. This role is suitable for a fresher who wants practical experience in a growing company and enjoys keeping tasks, records and communication organised.

You will work closely with management and team members across departments and receive guidance on assigned tasks.

WHAT YOU WILL WORK ON

Support day-to-day office administration and routine coordination.

Maintain organised physical and digital files, records and trackers.

Draft routine emails, letters and messages with guidance where needed.

Schedule meetings and appointments and update calendars.

Follow up with team members, vendors and service providers on assigned tasks.

Maintain records of office supplies and assist with purchase requests.

Assist with attendance records, leave applications and employee documents.

Support joining formalities for new team members.

Maintain basic records of invoices, bills, expenses and payment follow-ups.

Coordinate couriers and the receipt and dispatch of documents and materials.

Update spreadsheets, reports and other administrative records.

Assist management with other routine administrative work as required.

CORE SKILLS

Basic working knowledge of Microsoft Excel, Word and email.

Ability to maintain accurate records and update spreadsheets.

Clear communication in English, Hindi and Marathi.

Ability to draft simple professional emails.

Good organisation, attention to detail and willingness to follow up.

Ability to communicate task progress and ask for help when needed.

Comfortable learning new software and processes.

Ability to handle confidential information responsibly.

GOOD-TO-HAVE SKILLS

Familiarity with Google Sheets, Google Docs and Google Calendar.

Internship or work experience in office administration or coordination.

Experience maintaining attendance, leave or expense records.

Familiarity with coordinating with vendors or service providers.

You are not expected to possess every preferred skill. A responsible attitude, clear communication, organisation and willingness to learn are more important than prior experience.

THE PERSON WE ARE LOOKING FOR

Takes responsibility for assigned work and follows up until it is completed.

Keeps records and files organised.

Communicates clearly about progress, mistakes and delays.

Pays attention to details and checks work before sharing it.

Is comfortable speaking with people and following up politely.

Handles confidential information with discretion.

Works cooperatively with colleagues across departments.

Is willing to learn and adapt in a growing company.

Takes initiative to improve routine work and grow in the role.

QUALIFICATION

Any graduate or diploma holder. Recent graduates and freshers are encouraged to apply.

Job type

Full-time

Working days

Monday to Saturday; Sunday off.

Working hours

8:45 a.m. to 6:45 p.m., including lunch and tea breaks.

Work Location

Novagen Global Innovation Pvt. Ltd.

504, Tsquare Bldg, Chandivali, Sakinaka – Andheri, Mumbai 400072

Education

Diploma or graduation (Preferred)

Experience

Freshers are encouraged to apply.

Office administration or coordination experience is an advantage.

Location

Maharashtra (Required)

Work Location

In person

Pay

₹12,000.00 - ₹25,000.00 per month

Benefits

Cell phone reimbursement

Paid sick time

Education

Diploma (Preferred)

Language

English (Required)

Location

Sakinaka, Mumbai, Maharashtra (Preferred)

Shift availability

Day Shift (Required)

Work Location

In person