LIVER TRANSPLANT COORDINATOR

JOB DESCRIPTION – LIVER TRANSPLANT COORDINATOR

GEM HOSPITALS \| HUMAN RESOURCE DEPARTMENT

Experienced Position

Clinical Coordination

Full-Time

Designation

Liver Transplant Coordinator

Department

Liver Transplant / Gastroenterology

Reporting To

Head – Liver Transplant Programme / HOD – Gastroenterology

Administrative Reporting/ Hospital Administration / HR, as applicable

Experience

3–7 years

Preferred Experience

Minimum 3 years in liver transplant coordination

Qualification

B.Sc. Nursing / GNM / B.Sc. Allied Health Sciences / relevant Life Sciences qualification

Additional Qualification

Postgraduate qualification in Healthcare Management or Transplant Coordination preferred

Job Location

GEM Hospitals, Coimbatore

Employment Type

Full-Time

Job Purpose

To coordinate and manage the complete liver transplant patient journey, from initial patient registration and evaluation through transplant surgery, post-transplant care and long-term follow-up.

The Liver Transplant Coordinator acts as the central communication link between transplant surgeons, hepatologists, anaesthetists, intensivists, nursing teams, patients, donors, families and external transplant authorities.

The role ensures efficient coordination, patient safety, regulatory compliance, documentation, timely communication and continuity of care throughout the transplant process.

Key Roles and Responsibilities

A. Pre-Transplant Patient Coordination

• Coordinate the registration and initial assessment of patients requiring liver transplantation.
• Collect and maintain patient medical records, investigation reports and referral documents.
• Coordinate consultations with hepatologists, liver transplant surgeons, anaesthetists, cardiologists and other specialists.
• Arrange pre-transplant investigations, including
• Liver function tests and other relevant laboratory investigations.
• Blood grouping and cross-matching.
• Viral markers and infectious disease screening.
• CT/MRI imaging and Doppler studies.
• Cardiac and pulmonary fitness assessments.
• Other investigations as advised by the transplant team.
• Coordinate MELD score assessment and ensure that relevant clinical information is updated.
• Monitor completion of the pre-transplant evaluation checklist.
• Coordinate living donor evaluation and investigations in accordance with applicable regulations.
• Maintain a transplant candidate tracking register and follow up on pending investigations.
• Explain the evaluation process, hospital procedures and appointment schedules to patients and families.

B. Donor Coordination

• Coordinate donor-related investigations and appointments.
• Ensure donor evaluation is conducted independently and ethically.
• Facilitate communication between donor candidates, transplant specialists and the transplant team.
• Coordinate documentation relating to donor consent and medical evaluation.
• Ensure that donor-related approvals and legal documentation are completed before transplantation.
• Maintain confidentiality of donor medical information.
• Ensure that donor autonomy and freedom from coercion are protected.
• Coordinate with the authorised transplant committee and appropriate government authorities for statutory approvals.

C. Transplant Procedure Coordination

• Coordinate transplant surgery scheduling with the transplant surgeon and operating theatre team.
• Ensure availability of required clinical reports, blood products, equipment and surgical arrangements.
• Coordinate with ICU, OT, anaesthesia, blood bank, laboratory, radiology and pharmacy departments.
• Ensure completion of the pre-operative transplant checklist.
• Coordinate admission formalities and bed allocation.
• Facilitate communication between the clinical team and patient attendants.
• Monitor the transplant schedule and communicate changes to all concerned departments.
• Assist the transplant team in ensuring that all mandatory approvals and documents are available before surgery.

D. Post-Transplant Coordination

• Coordinate post-transplant care with ICU, hepatology, surgery and nursing teams.
• Track the patient's clinical progress and facilitate timely specialist reviews.
• Coordinate laboratory investigations and follow-up assessments.
• Ensure that immunosuppressive medication counselling is provided by the treating team.
• Educate patients and caregivers regarding
• Medication adherence.
• Infection prevention.
• Personal hygiene and nutrition.
• Warning signs of rejection and infection.
• Follow-up schedules.
• Lifestyle modifications.
• Coordinate discharge planning and ensure discharge instructions are communicated.
• Maintain post-transplant patient follow-up records.
• Track missed appointments and coordinate patient recalls.
• Escalate any reported complications or warning signs immediately to the treating transplant team.

E. Regulatory Compliance and Documentation

• Ensure compliance with the Transplantation of Human Organs and Tissues Act (THOTA), 1994, as amended, and applicable Rules.
• Coordinate documentation required for transplant authorisation and statutory approvals.
• Maintain transplant-related records, registers and checklists.
• Ensure that patient and donor consent documentation is properly maintained.
• Coordinate with the Authorisation Committee, Appropriate Authority and other regulatory bodies as applicable.
• Ensure compliance with hospital policies, NABH standards and patient confidentiality requirements.
• Maintain records of transplant evaluations, procedures and follow-up outcomes.
• Support internal and external audits and regulatory inspections.

F. Patient and Family Counselling \& Communication

• Serve as the primary coordination contact for transplant patients and their families.
• Explain the transplant process, timelines and administrative requirements.
• Provide emotional support and facilitate counselling referrals when requ