Director's Assistant – Shipping, Logistics & Transportation Payments

A S Clearing and Forwarding (I) Pvt. Ltd. · Mumbai

Pay₹25,000–35,000a month, as listed

WhereMumbaiMaharashtra

TypeFull time

Posted13 NovYesterday, via SimplyHired

Kaam checked

No fee, deposit or pay-to-apply signs

Good spoken and written English expected

Day work

No vehicle or licence needed

Skills they list27 named

Expense trackingConfidential information handlingCompliance record maintenanceDigital register maintenanceOperations coordinationExpense invoice processingBack office operationsCross-departmental liaisonBack office processingAccurate transaction records managementInvoice payment processingStakeholder coordinationConfidential record keepingInvoice validationVendor communicationFinancial document verificationManagement reportingRecords creationAccounts payable processingDocumentation handlingBookkeepingDocumentation reviewSupplier invoice processingTeam coordinationFinancial reporting to stakeholdersFile organisationAudit support

About this job

Job Purpose

To provide direct administrative, operational and financial support to the Director, particularly in handling all types of shipping, logistics, transportation and related payment activities. The candidate will be responsible for coordinating payments, maintaining proper records, verifying supporting documents and ensuring timely processing of payments to transporters, vendors, shipping agencies and other service providers.

Key Roles & Responsibilities

A. Shipping & Transportation Payments

Handle and coordinate all types of payments related to shipping, transportation, logistics and cargo movement.

Process payments to transporters, truck operators, shipping lines, CHA agents, freight forwarders and other vendors.

Verify freight bills, transportation invoices, delivery challans and supporting documents before processing payments.

Maintain records of advance payments, balance payments and outstanding amounts.

Ensure timely payment of freight charges, detention charges, demurrage, loading/unloading charges and other operational expenses.

Follow up with vendors and transporters regarding payment confirmations and pending dues.

B. Accounts & Payment Management

Prepare daily payment statements and maintain payment records.

Verify vendor invoices, bills, receipts and payment requests.

Coordinate with the Accounts Department for payment approvals and execution.

Maintain proper records of NEFT, RTGS, IMPS, UPI and bank transactions.

Prepare daily, weekly and monthly payment reports for the Director.

Monitor outstanding payments, advances and vendor balances.

Ensure that no duplicate, unauthorized or unsupported payment is processed.

C. Director's Assistance & Coordination

Assist the Director in daily financial and operational activities.

Coordinate with internal departments, accounts staff, transporters, vendors and business associates.

Handle payment-related instructions received from the Director.

Maintain confidential records of financial transactions and business information.

Prepare payment summaries, expense reports and other management-related statements.

Follow up on important pending matters and provide timely updates to the Director.

D. Documentation & Record Management

Maintain proper documentation of all shipping and transportation payments.

Keep records of invoices, bills, vouchers, receipts and payment confirmations.

Maintain vendor-wise and transporter-wise payment registers.

Ensure proper filing and availability of documents for audit and verification purposes.

Maintain digital and physical records of all financial transactions.

Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person

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