Personal Assistant to Founder

Job Description – Personal Assistant to the Founder

Position

Personal Assistant to the Founder

Location

Khar West, Mumbai

Reporting To

Founder / Senior Leader

Employment Type

Live-out

Working Days

6 Days a Week

Joining

Immediate joiners or candidates serving up to one month's notice

About the Role

We are looking for a highly organised, proactive and trustworthy Personal Assistant to support the Founder in managing both professional and personal responsibilities.

This is a 50% professional and 50% personal assistance role, requiring the candidate to work closely with the Founder and family to ensure the smooth coordination of business activities, personal commitments and household-related responsibilities.

The ideal candidate should be capable of managing multiple priorities independently, maintaining complete confidentiality and anticipating the requirements of the Founder and family.

Key Responsibilities

Business & Executive Assistance

Manage the Founder's professional calendar, meetings, appointments, calls and daily schedule.

Coordinate meetings, prepare agendas, briefing notes, presentations and meeting summaries.

Liaise with internal teams, clients, vendors and external stakeholders.

Track pending tasks, follow up on action items and ensure timely completion.

Manage business travel arrangements, itineraries and related logistics.

Maintain organised records of business documents, expenses, invoices and important correspondence.

Handle confidential business information and documentation with complete discretion.

Personal & Family Assistance

Manage the Founder's personal calendar, appointments and day-to-day commitments.

Coordinate children's schedules, including school timings, extracurricular activities, classes, appointments and transportation.

Plan and coordinate family travel, holidays, events and other personal arrangements.

Coordinate with household staff, vendors, service providers and other personal contacts.

Manage personal shopping, purchases, deliveries, alterations, exchanges and returns.

Maintain records of household and personal expenses, invoices, warranties and important documents.

Assist with banking documentation and other confidential personal matters whenever required.

Handle ad-hoc personal and family responsibilities as they arise.

Coordination & Overall Management

Anticipate the requirements of the Founder and family and ensure arrangements are made proactively.

Manage changing priorities and resolve scheduling conflicts efficiently.

Ensure smooth coordination between professional commitments and personal responsibilities.

Take ownership of assigned tasks and ensure proper follow-ups and timely closure.

Candidate Requirements

3–7 years of relevant experience as a Personal Assistant, Executive Assistant or in a similar role.

Prior experience supporting a Founder, CXO, senior business leader or HNI/UHNI family.

Experience managing both professional and personal responsibilities simultaneously.

Strong understanding of executive calendar management, travel coordination and personal assistance.

Must be based in Mumbai or willing to relocate to Mumbai.

Educational qualifications as per the client's requirements.

Required Skills & Competencies

Excellent organisational and time-management skills.

Strong verbal and written communication skills.

Highly proactive, dependable and solution-oriented.

Ability to work independently and manage multiple responsibilities.

High level of integrity, discretion and confidentiality.

Strong coordination, follow-up and multitasking abilities.

Flexible and comfortable working in a fast-paced environment.

Good attention to detail and the ability to anticipate requirements.

Key Attributes We Value

Ownership and accountability.

Discretion and reliability.

Proactiveness and problem-solving ability.

Strong planning and organisational skills.

Excellent follow-up and coordination.

Ability to balance professional and personal priorities effectively.

Ideal Candidate: Someone who is mature, dependable, well-organised and capable of independently managing the Founder’s professional commitments alongside the personal and family requirements with complete ownership and confidentiality.