Executive Assistant to CEO – CEO Office

Executive Assistant to CEO – CEO Office

Company

Waarta Connections Pvt. Ltd.

Department

CEO Office / Management

Designation

Executive Assistant to CEO

Reporting To

CEO

Experience

1-3 Years (Freshers with exceptional academic records may also apply)

Qualification

Graduate / Postgraduate in any discipline with a minimum of 90% academic score.

Job Purpose

To act as a key coordination and monitoring link between the CEO and cross-functional departmental heads. The role primarily involves reviewing and analysing employee timesheets, ERP task updates, work progress and departmental performance to ensure accountability, transparency and effective execution of organizational priorities.

Key Responsibilities

• Review and analyse daily employee timesheets and task updates in ERP.
• Monitor task allocation, completion status, pending activities and delays across departments.
• Identify gaps in employee productivity, task utilization, workload distribution and reporting.
• Prepare periodic MIS reports and analytical dashboards for the CEO.
• Act as a communication and coordination channel between the CEO and cross-functional department heads.
• Follow up with HODs and functional heads on management decisions, pending tasks and important assignments.
• Track departmental goals, KRAs, action plans and deliverables.
• Highlight deviations, bottlenecks, delays and critical issues requiring CEO intervention.
• Coordinate management review meetings, prepare agendas, record minutes and track action points.
• Ensure timely flow of information between the CEO's office and various departments.
• Maintain confidentiality of management discussions, business information and employee performance records.
• Undertake special assignments and management projects as directed by the CEO.

Educational Qualification

• Graduate or Postgraduate in Management Studies (BBA, MBA, PGDM or equivalent).
• Minimum 90% aggregate academic score throughout academics (10th, 12th and Graduation/Postgraduation).
• Candidates with strong academic consistency, analytical aptitude and management understanding will be preferred.

Required Skills \& Competencies

• Excellent verbal and written communication skills in both English and Hindi.
• Strong personality with confidence, assertiveness and the ability to communicate firmly and professionally with senior management and departmental heads.
• Strong analytical, logical reasoning and problem-solving abilities.
• Excellent command over MS Excel, PowerPoint and reporting tools.
• Ability to analyse ERP data, employee timesheets and task performance.
• Strong follow-up, coordination and execution capabilities.
• High level of integrity, confidentiality and professional maturity.
• Ability to handle multiple priorities and work under pressure.
• Strong presentation and management reporting skills.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of ERP timesheet and task analysis.
• Timely identification and reporting of pending and delayed tasks.
• Effectiveness of coordination between CEO and departmental heads.
• Timely closure of management decisions and action points.
• Quality and accuracy of MIS reports and analytical insights.
• Effectiveness in monitoring departmental goals and deliverables.
• Timely escalation of critical operational issues.

Ideal Candidate Profile

We are looking for a highly disciplined, confident, analytical and result-oriented professional who can independently coordinate with senior departmental heads, critically evaluate ERP data and ensure effective follow-up on management priorities.

The candidate should possess a strong personality, excellent communication skills and the confidence to ask questions, seek accountability and drive timely execution across departments.

Pay

₹15,000.00 - ₹20,000.00 per month

Benefits

• Paid sick time
• Provident Fund

Work Location

In person