Office Assistant

We are seeking an organised and proactive Office Assistant to manage day-to-day office operations, allocate tasks among staff, and coordinate with clients for pending documents. The ideal candidate will bring discipline, follow-up ability and clear communication to ensure that client deliverables are met on time.

Key Responsibilities

Office Task Allocation and Management

Maintain a daily and weekly task register for all staff members.

Allocate work based on each team member's skills, workload and deadlines.

Track task progress and escalate delays to the reporting authority.

Prepare and circulate a daily or weekly work plan.

Ensure statutory and compliance deadlines are reflected in the task calendar.

Staff Coordination

Coordinate with staff to ensure smooth execution of assigned work.

Monitor attendance, leave records and office discipline as per firm policy.

Maintain a record of work completed and pending for each staff member.

Client Document Coordination

Follow up with clients for pending documents, information and approvals required for registrations, compliances and filings.

Maintain a document pendency tracker, client-wise and category-wise.

Send timely reminders and maintain professional communication with clients through calls, emails and messages.

Confirm receipt of documents, log them and hand them over to the concerned staff member.

Escalate persistent pendency to the reporting authority.

General Office Administration

Manage incoming and outgoing correspondence, courier and dispatch.

Maintain office files, records and physical and digital document filing systems.

Coordinate with vendors for office supplies, maintenance and utilities.

Schedule meetings, appointments and client visits.

Handle front-desk and visitor management.

Pay

₹15,000.00 - ₹20,000.00 per month

Work Location

In person