Vice President (Projects)

JOB DESCRIPTION

Vice President – Projects

Department

Projects & Development

Reporting To

Managing Director

Location

Corporate Office- Khar Mumbai

Role Overview

The Vice President – Projects will lead and oversee the complete project lifecycle for the organization's hotel developments, new openings, renovations, refurbishments, expansions, and major capital projects across India.

The role will be responsible for project planning, design, budgeting, consultant management, construction, procurement coordination, quality, timelines, cost control, statutory approvals, and project handover, ensuring that projects are delivered within approved budgets, timelines, quality standards, and brand requirements.

The position will work closely with the Management, Operations, Finance, Procurement, Design Consultants, Architects, Contractors, Project Management Consultants (PMCs), Engineers, and Hotel General Managers.

KEY RESPONSIBILITIES1. Project Strategy & Planning

Develop and implement the overall project strategy for new hotels, renovations, expansions, and refurbishment projects.

Evaluate project feasibility, scope, timelines, estimated costs, and resource requirements.

Prepare project plans, milestones, budgets, and execution strategies.

Establish project governance, reporting structures, approval processes, and timelines.

Ensure projects are aligned with the organization's business objectives and hotel operating requirements.

New Hotel Development & Pre-Opening Projects

Lead end-to-end development of new hotel projects from concept to operational handover.

Coordinate feasibility, site assessment, design development, construction, procurement, commissioning, and opening.

Ensure project timelines are aligned with the planned hotel opening date.

Coordinate with Operations and Pre-Opening teams to ensure timely readiness of all departments.

Ensure rooms, F&B outlets, public areas, back-of-house areas, staff facilities, kitchens, MEP services, and other operational areas are delivered as per approved requirements.

Design & Architectural Management

Oversee the appointment and management of architects, interior designers, consultants, PMC and specialist agencies.

Review and approve design concepts, layouts, drawings, specifications, and material selections.

Ensure designs meet hotel brand standards, functionality, aesthetics, guest experience, and operational requirements.

Coordinate design reviews and resolve design-related issues.

Ensure design changes are properly documented, evaluated, and approved.

Construction & Execution

Oversee construction activities across all assigned projects.

Monitor project progress against approved schedules and milestones.

Conduct regular site visits and project review meetings.

Ensure contractors and consultants adhere to approved drawings, specifications, quality standards, and timelines.

Identify project delays, risks, bottlenecks, and dependencies and ensure timely corrective action.

Ensure proper coordination between civil, architectural, interior, MEP, kitchen, IT, security, and other specialist works.

Project Budget & Cost Management

Develop and manage project budgets and CAPEX.

Monitor project expenditure against approved budgets.

Review BOQs, estimates, tenders, quotations, and cost proposals.

Identify opportunities for cost optimization without compromising quality or operational requirements.

Ensure all major variations and additional costs are properly evaluated and approved.

Coordinate with Finance to monitor project cash flow and CAPEX utilization.

Vendor, Contractor & Consultant Management

Identify, evaluate, appoint, and manage contractors, consultants, architects and specialist agencies in coordination with Procurement and Management.

Negotiate project-related commercial terms where applicable.

Monitor contractor performance, work quality, progress, and compliance.

Ensure contractual obligations, milestones, payment terms, and deliverables are adhered to.

Address performance issues and escalate critical matters to Management.

MEP & Engineering Coordination

Oversee MEP planning and execution including

Electrical systems

HVAC

Plumbing

Fire & Life Safety

STP / WTP

DG and power systems

BMS

ELV systems

Lifts

Kitchen equipment and services

Ensure MEP systems are designed and installed according to applicable standards and hotel operational requirements.

Coordinate testing, commissioning, snagging, and final handover.

Procurement & Material Management

Coordinate with Procurement to ensure timely sourcing and delivery of project materials and equipment.

Review specifications, samples, mock-ups and technical requirements.

Ensure long-lead items are identified and ordered well in advance.

Monitor procurement schedules against project timelines.

Ensure material quality and specifications are aligned with approved standards.

Quality Control

Establish and monitor quality standards across projects.

Ensure construction and installation work complies with approved drawings and specifications.

Conduct regular quality reviews and inspections.

Ensure mock-ups, samples, prototypes and material approvals are completed before execution.

Ensure all defects and snags are identified and closed before handover.

Project Timelines & Monitoring

Develop detailed project schedules and milestone plans.

Monitor project progress through regular MIS and review meetings.

Track critical path activities and identify potential delays.

Establish recovery plans for delayed projects.

Provide regular project status reports to Senior Management.

Ensure timely escalation of critical project risks and deviations.

Statutory Approvals & Compliance

Coordinate with relevant consultants and authorities to ensure required approvals are obtained.

Monitor compliance with applicable building, fire, environmental, municipal and other statutory requirements.

Ensure projects comply with applicable safety standards and regulations.

Maintain proper records of approvals, NOCs, ce