Executive Assistant to CEO

We are seeking a proactive, detail-oriented, and communicative Executive Assistant to support a dynamic CEO managing four early-stage tech startups in the AI and software development space. This is a full-time remote position with flexible hours, though you must be available for some overlap with GMT 10:00–18:00 to coordinate effectively.

As the right hand to the CEO, you’ll play a critical role in keeping the business—and life—running smoothly. You’ll manage calendars, coordinate meetings, streamline communication, and assist with both business and personal tasks in a fast-paced, startup environment.

Key Responsibilities

Manage complex calendars and coordinate meetings across time zones

Prioritize and handle email correspondence on behalf of the executive

Track and follow up on tasks, deadlines, and deliverables

Coordinate internal projects and ensure team members are aligned

Facilitate communication between the executive and small startup teams

Organize documents and maintain shared files

Assist with personal tasks and scheduling (appointments, research, reservations, etc.)

Identify opportunities to improve workflows and increase efficiency using AI tools and automation

Key Tools

Google Workspace (Calendar, Gmail, Docs, Sheets)

Slack

Zoom

Project Management Tools such as Jira or Notion

AI tools (e.g., ChatGPT)

Requirements

Professional fluency in English (spoken and written)

Minimum 2 years of experience as an Executive Assistant, Operations Manager, or similar role

Strong organizational and multitasking skills

High attention to detail and follow-through

Strong written and verbal communication

Adaptability to shifting priorities and fast-moving tasks

Comfortable working autonomously and handling confidential information with discretion

Tech-savvy with a willingness to learn and leverage new tools

Experience working in a startup or remote-first environment

What We Offer

Full-time remote role with flexible hours

Opportunity to work closely with an experienced founder

Exposure to multiple startups in the tech and AI space

A fast-paced but supportive work environment

A budget for learning and self-improvement, especially in the AI space

Originally posted on Himalayas