Purchase Executive

JOB DESCRIPTION – PURCHASE ASSISTANT / PURCHASE EXECUTIVE

Company

Duracool Airconditioning

Department

Purchase / Procurement

Location

Delhi

Experience

1–2 Years

Industry

HVAC / Air Conditioning / MEP

Employment Type

Full-Time

About Duracool Airconditioning

Duracool Airconditioning is a leading contracting and consulting company in the HVAC industry, engaged in the sales, service, and execution of Commercial Air Conditioning (CAC) and Room Air Conditioning (RAC) projects.

Job Summary

We are looking for a Purchase Assistant / Purchase Executive to support our procurement activities in Delhi. The candidate will be responsible for vendor coordination, quotation collection, purchase documentation, order tracking, and ensuring timely availability of materials for project and service requirements.

Key Responsibilities

Coordinate with vendors and suppliers for quotations, pricing, availability, and delivery timelines.

Collect quotations from multiple vendors and prepare Comparative Statements (CS).

Assist in preparing and processing Purchase Orders (POs) after obtaining necessary approvals.

Follow up with vendors for order confirmation, dispatch, and timely delivery.

Coordinate with the Project, Service, Stores, Accounts, and Purchase teams for material requirements.

Maintain records of quotations, POs, invoices, delivery challans, and vendor documents.

Track pending purchase orders and provide regular updates to the reporting manager.

Coordinate with the Stores/Project team regarding material receipt, shortages, damages, or discrepancies.

Assist in checking vendor invoices against POs and delivery documents.

Maintain and update the vendor database.

Support vendor development by identifying potential suppliers and collecting quotations.

Assist in price negotiation and commercial discussions with vendors under the guidance of the Purchase Manager.

Coordinate urgent procurement requirements for HVAC projects, service, AMC, and retrofit works.

Prepare basic purchase and pending-order reports using MS Excel.

Ensure purchase documentation is maintained properly as per company policies and procedures.

Required Skills

Basic knowledge of Purchase & Procurement processes

Good vendor coordination and follow-up skills

Good communication and negotiation skills

Working knowledge of MS Excel and MS Office

Ability to prepare Comparative Statements and Purchase Orders

Good documentation and record-keeping skills

Strong follow-up and coordination abilities

Ability to manage multiple purchase requirements simultaneously

Knowledge of HVAC / MEP materials will be an added advantage

Educational Qualification

Graduate / Diploma in Commerce, Business Administration, Supply Chain, Mechanical Engineering, or a related field.

Experience

1–2 years of experience in Purchase / Procurement / Purchase Coordination.

Experience in HVAC, MEP, Construction, Engineering, or Project-based companies will be preferred.

Candidates with experience in handling technical/project materials will have an added advantage.

Key Performance Areas

Timely procurement and delivery of materials

Effective vendor coordination and follow-up

Accurate preparation of POs and purchase documentation

Timely submission and tracking of quotations

Maintaining proper procurement records

Supporting cost-effective purchasing

Timely closure of pending purchase requirements

Reporting To

Purchase Manager / Purchase Head

Job Location

Delhi

Working Hours

9:30 AM – 6:30 PM

Working Days

Monday to Saturday

2nd & 4th Saturday: Half Day

Pay

₹22,000.00 - ₹32,000.00 per month

Benefits

Provident Fund

Work Location

In person