Executive Assistant to CEO

Industry

Pre-Engineered Buildings (PEB) | Design, Manufacturing & Project Execution

Department

Office of the CEO / Corporate

Location

Faridabad / On-site

Experience

1–3 Years | Freshers with a strong background may also apply

Employment Type

Full-time

Reporting To

Chief Executive Officer

Job Summary

We are looking for a proactive and organised Executive Assistant to the CEO to support the day-to-day coordination of a growing PEB business. The role involves CEO office coordination, business development support, technical/drawing coordination, project tracking, MIS preparation, documentation and follow-ups.

The candidate will work closely with the CEO and coordinate with Design, Estimation, Production, Procurement, Projects, Finance, HR, clients, consultants and vendors. The role does not involve design/detailing but requires the ability to read and coordinate basic technical drawings and project documents.

Key Responsibilities

Maintain enquiry, client, project and action-point trackers.

Support the CEO with meeting preparation, reminders, minutes and follow-ups.

Coordinate with internal departments to collect information and ensure timely submissions.

Maintain drawing registers, revision records and approval status.

Track project progress including design, production, dispatch, erection, billing and collections.

Assist in preparing proposals, quotations, tenders and presentations.

Prepare weekly/monthly MIS and management reports for CEO review.

Maintain company profiles, project references, marketing documents and client databases.

Coordinate meetings with clients, consultants, vendors and internal teams.

Maintain project and commercial documentation, including work orders, amendments, claims, BGs and insurance records.

Follow up on pending approvals, deadlines, project delays and other critical action points.

Assist with marketing activities, exhibitions, LinkedIn/website content and business-development initiatives.

Handle confidential business, commercial and employee information with discretion.

Support general coordination and administrative activities of the CEO's office.

Qualification & Experience

Graduate / B.Tech / Diploma in Civil Engineering, Architecture or Construction Management.

1–3 years of relevant experience preferred; freshers may also be considered based on skills and potential.

Experience in PEB, structural steel, construction, EPC or infrastructure will be an advantage.

Strong knowledge of MS Excel, Word and PowerPoint.

Ability to read and mark up PDF/AutoCAD drawings.

Good written and verbal communication skills.

Familiarity with ERP/CRM, tender portals and document-management systems is desirable.

Willingness to travel to client offices, project sites and manufacturing plants when required.

Key Skills

Executive Coordination | MIS Reporting | MS Excel | Documentation | Project Tracking | Drawing Coordination | Business Development Support | Communication | Follow-up & Coordination | Time Management

Candidate Profile

The ideal candidate should be highly organised, responsible, proactive and willing to learn the technical aspects of the PEB industry. Strong follow-up ability, accuracy, communication skills and the ability to coordinate with multiple departments are essential.

Growth & Career Progression

This is a junior/entry-level position offering broad exposure to the PEB business and direct interaction with multiple functions. Based on performance and capability, the candidate can progress to

Executive Assistant to CEO / Senior Executive Assistant – within approximately 2 years

Business Development Executive

Project Coordinator / PMO Executive

Documentation & Drawing Control In-charge

The role provides an opportunity to develop expertise across business development, project management, technical coordination, documentation and CEO office operations.

Pay

₹14,553.85 - ₹35,000.56 per month

Benefits

Paid sick time

Provident Fund

Work Location

In person