Office Admin & Operations Executive

Location

Nagpur

Department

Administration & Operations

Experience

1–3 Years

Employment Type

Full-Time

About the Role

We are looking for a responsible and proactive Office Admin & Operations Executive to manage day-to-day office operational activities, cash handling, banking work, employee reimbursements, office supplies, and company vehicle coordination.

Key Responsibilities

Banking & Financial Operations

Visit banks for routine company work, cheque deposits and collection.

Handle cash collection and ensure timely submission/deposit.

Manage petty cash and maintain proper records.

Disburse approved employee payments/reimbursements and maintain supporting records.

Collect, verify and submit bills, invoices and expense proofs.

Maintain monthly expense and petty cash statements.

Petrol & Employee Expense Tracking

Maintain employee petrol/fuel records and usage.

Track approved fuel reimbursements and ensure proper documentation.

Monitor employee-related operational expenses and disbursements.

Office Administration

Manage day-to-day office operational requirements.

Purchase and maintain office groceries, refreshments, stationery and other essential supplies.

Maintain monthly consumption and purchase records.

Coordinate with vendors/service providers for routine office requirements.

Ensure bills are collected and properly filed.

EV Vehicle Management

Maintain records of company EV vehicles, usage and assigned employees.

Track vehicle kilometres/usage and servicing schedules.

Coordinate and take vehicles for scheduled servicing and maintenance.

Maintain vehicle documents, insurance, registration and service records.

Monitor battery health, charging requirements and vehicle condition.

Report any maintenance or operational issues promptly.

Documentation & Reporting

Maintain proper physical and digital records of expenses, bills, cash, fuel, vehicles and operational activities.

Prepare monthly expense, fuel, petty cash and vehicle usage reports.

Ensure all transactions are supported by proper documentation and approvals.

Candidate Profile

1–3 years of experience in office administration, operations or a similar role.

Good knowledge of basic documentation and expense tracking.

Comfortable handling bank visits, cash, cheques and outdoor operational work.

Basic Excel/Google Sheets knowledge.

Good communication and coordination skills.

Responsible, trustworthy and detail-oriented.

Should have a valid two-wheeler driving licence and be comfortable travelling for office work.

Ability to maintain confidentiality while handling company cash and financial documents.

Key Traits

Responsible | Trustworthy | Organised | Proactive | Detail-Oriented | Good at Follow-ups | Comfortable with Field Work

Reporting

Reports To

HR / Admin Head / Management

Pay

₹8,709.50 - ₹28,196.19 per month

Benefits

Health insurance

Paid sick time

Provident Fund

Work Location

In person