Executive Assistant to Managing Director

Overview about role

We are looking for an exceptionally organized, proactive, and execution-focused Executive Assistant to work directly with the MD. This is a high-impact role requiring someone who can manage priorities, drive follow-ups, coordinate across teams, and ensure seamless execution of strategic initiatives.

The ideal candidate thrives in a fast-paced startup environment, maintains strict confidentiality, and enjoys solving problems before they arise.

Key Responsibilities Executive Assistant

Manage the MD's calendar, meetings, travel, and daily priorities.

Screen emails, calls, and correspondence, ensuring timely responses.

Prepare presentations, reports, meeting agendas, and briefing notes.

Organize business documents and maintain confidential records.

Cross-functional Coordination

Follow up with department heads on key deliverables and timelines.

Coordinate with Sales, Operations, Marketing, Finance, HR, and Technology teams.

Track strategic initiatives and provide regular progress updates.

Ensure action items from meetings are executed on time.

Project Management

Assist the MD in driving special projects and business initiatives.

Conduct market research, competitor analysis, and business intelligence.

Prepare dashboards and performance reports.

Help identify operational bottlenecks and coordinate resolutions.

Communication & Stakeholder Management

Act as the primary coordination point between the MD and internal/external stakeholders.

Draft professional emails, presentations, and business communications.

Coordinate meetings with partners, vendors, and investors when required.

Administrative Excellence

Manage travel bookings, itineraries, and expense reports.

Organize company events, leadership meetings, and off-sites.

Maintain documentation and ensure smooth office operations for the MD's Office.

Required Skills & Qualifications

Bachelor's degree in Business Administration, Management, or a related field.

2–5 years of experience as an Executive Assistant, Executive Coordinator, or in a Managing Director's Office role.

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

High attention to detail and exceptional follow-through.

Ability to handle confidential information with discretion.

Strong analytical and problem-solving skills.

Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.

Experience with project management tools such as Notion, Asana, ClickUp, or Trello is a plus.

What We're Looking For

High ownership and accountability.

Strong execution mindset.

Ability to prioritize in a dynamic environment.

Calm under pressure with excellent judgment.

Professionalism and integrity.

Positive attitude with a willingness to learn.

Ability to anticipate needs rather than simply respond to request

About VPLAK

VPLAK is one of India's rapidly growing e-commerce companies specializing in consumer electronics and accessories. Since 2015, the company has focused on delivering quality products, exceptional customer experience, and operational excellence through direct brand partnerships.

Interested Candidate can apply

Pay

₹30,000.00 - ₹45,000.00 per month

Work Location

In person