Executive - Procurement

About the Role

We are looking for a Procurement Executive to join our Central Procurement team. The candidate will be responsible for the end-to-end follow-up of Purchase Orders (POs), coordinating with vendors across India, and ensuring maximum availability of ordered products through timely and effective vendor communication.

The role requires strong coordination skills, attention to detail, and the ability to work efficiently on Microsoft Excel, Google Sheets, Email, and WhatsApp.

Key Responsibilities

Purchase Order Management

Release Purchase Orders (POs) to vendors as per procurement requirements.

Follow up with vendors on open POs and ensure timely order fulfillment.

Track PO status from release until complete supply.

Ensure 100% PO fill rate through regular vendor follow-up and coordination.

Identify short supplies, pending quantities, and non-supplied items and take appropriate follow-up action.

Maintain accurate records of PO status, pending quantities, expected delivery dates, and vendor commitments.

Vendor Coordination

Coordinate and communicate with vendors across India on a daily basis.

Build effective working relationships with vendors to ensure smooth and timely supplies.

Communicate PO requirements, pending quantities, delivery commitments, and supply-related issues to vendors.

Escalate delays, shortages, and other procurement issues to the concerned internal teams.

Follow up with vendors until pending issues are resolved.

Data Management & Reporting

Maintain procurement-related data in Microsoft Excel and Google Sheets.

Update PO trackers and vendor-wise pending reports regularly.

Ensure accuracy and timely updating of procurement data.

Communication & Coordination

Communicate with vendors through Email, WhatsApp, and phone calls.

Respond to vendor queries and coordinate internally to resolve supply-related issues.

Coordinate with internal teams such as Warehouse, Operations, Finance, and Procurement.

Maintain clear and professional communication with all stakeholders.

Required Skills

Good working knowledge of Microsoft Excel and Google Sheets.

Comfortable with sending and responding to professional emails.

Hands-on experience communicating with vendors through WhatsApp and phone calls.

Strong follow-up and coordination skills.

Good attention to detail and ability to maintain accurate data.

Ability to manage multiple vendors and POs simultaneously.

Good problem-solving and escalation skills.

Comfortable working in a fast-paced procurement environment.

Language Requirements

Communication is a key requirement for this role.

The candidate should be able to communicate effectively in

English – Minimum working proficiency

Hindi

Kannada

Candidates who can communicate confidently with vendors in all three languages will be preferred.

Preferred Candidate Profile

Experience in Procurement / Purchase / Vendor Management / Supply Chain / Pharmacy / FMCG / Healthcare will be an advantage.

Freshers with strong communication, Excel/Google Sheets skills, and a willingness to learn may also be considered.

Candidates should be proactive, persistent with follow-ups, and comfortable handling daily vendor coordination.

Key Performance Indicators (KPIs)

The candidate will primarily be measured on

PO Fill Rate – Target: 100%

Timely PO release and follow-up

Reduction in pending/open PO quantities

Vendor response and commitment tracking

Timely closure of supply issues

Effective vendor communication and coordination

Work Location

Bangalore – HSR Layout / Mysore Road