Administrative Assistant

Job Description

• Maintain and update records of company assets, inventory, and materials across branches.
• Track asset allocation, transfers, repairs, replacements, and periodic verification.
• Monitor office supplies and coordinate procurement based on branch requirements.
• Collect quotations, coordinate purchase orders, deliveries, and maintain procurement records.
• Coordinate with vendors for maintenance, housekeeping, facility, and administrative services.
• Monitor vendor performance, service quality, quotations, invoices, and pending requirements.
• Coordinate facility requirements including electrical, plumbing, AC, furniture, internet, and housekeeping.
• Support seating arrangements, workplace facilities, employee amenities, and onboarding requirements.
• Supervise housekeeping and cleaning staff and monitor attendance, schedules, and cleanliness standards.
• Coordinate housekeeping payroll inputs and maintain related records.
• Support new branch openings and expansions, including furniture, equipment, utilities, signage, and infrastructure setup.
• Track AMC contracts, expiry dates, renewals, maintenance schedules, and service follow-ups.
• Coordinate movement of assets, inventory, documents, and materials between branches.
• Prepare administrative, facility, inventory, and procurement reports and maintain proper documentation.
• Coordinate with HR, Finance, IT, Operations, vendors, and branch teams to resolve administrative requirements.
• Handle urgent administrative and facility-related issues and ensure timely closure.

Requirements \& Skills

• Experience in administration/facility management.
• Strong coordination and follow-up skills.
• Vendor and inventory management.
• Basic procurement knowledge.
• Good communication and MS Office skills.
• Strong documentation and problem-solving skills.
• Ability to manage multiple tasks and branches.

Pay

₹20,000.00 - ₹22,000.00 per month

Benefits

• Cell phone reimbursement
• Internet reimbursement
• Paid sick time
• Paid time off

Work Location

In person