Import Export Executive

Job Description – Import & Export Executive

Position

Import & Export Executive

Department

Import & Export

Experience

2–5 Years

Industry

Manufacturing / Chemical Industry

Location

Ghaziabad

Employment Type

Full-time

Job Summary

We are looking for an Import & Export Executive to manage and coordinate day-to-day import and export activities, documentation, shipment coordination, and communication with customers, suppliers, freight forwarders, CHA/customs agents, and banks.

Key Responsibilities

Handle end-to-end import and export documentation.

Prepare and verify Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading/Airway Bills, Certificates of Origin, and other required documents.

Coordinate with CHA, freight forwarders, shipping lines, transporters, and customs authorities.

Coordinate export shipments from order confirmation to final delivery.

Track shipment status and ensure timely dispatch and delivery.

Handle import shipments, including documentation, clearance coordination, and delivery.

Coordinate with customers regarding shipping instructions and required documents.

Coordinate with suppliers for import-related documents and shipment details.

Maintain proper records of import/export orders and shipments.

Coordinate with the accounts/banking team for export payment realization and related documentation.

Assist with LC, advance payment, TT, and other export payment documentation, as applicable.

Ensure compliance with applicable DGFT, Customs, GST, and other statutory requirements.

Maintain records related to IEC, LUT, AD Code, shipping bills, export invoices, and other trade documents.

Follow up on pending documents, payments, shipments, and customs clearance.

Prepare regular MIS and shipment reports for management.

Coordinate with internal departments such as Production, Quality, Stores, Accounts, and Dispatch.

Handle any other import/export-related work assigned by management.

Required Skills

Good knowledge of Import & Export procedures and documentation

Knowledge of MS Excel and MS Office

Good written and verbal communication skills

Good coordination and follow-up skills

Attention to detail

Ability to manage multiple shipments simultaneously

Knowledge of DGFT, Customs, GST and international trade documentation will be preferred.

Experience with CHA/Freight Forwarders/Shipping Lines will be an advantage.

Qualification

Graduate in B.Com / BBA / MBA (International Business) / equivalent

Diploma/certificate in Import & Export Management will be an advantage.

Experience

1–3 years of experience in Import & Export / International Trade / Commercial Operations.

Freshers with relevant knowledge may also be considered.

Key Performance Areas (KPI)

Timely shipment processing

Accuracy of export/import documentation

Timely customs clearance

Shipment tracking and coordination

Timely submission of required documents

Payment and documentation follow-up

Compliance with applicable procedures and regulations

Interested candidates may send their CV to : hr@vdhgroup.in

Pay

₹25,000.00 - ₹35,000.00 per month

Benefits

Health insurance

Leave encashment

Provident Fund

Work Location

In person