Office Administrator

Key ResponsibilitiesManage day-to-day office administration and documentation . Maintain project files, drawings, BOQs, quotations, bills, invoices, and correspondence. Maintain proper physical and digital filing systems . Prepare and maintain Excel sheets, registers, and office records. Handle incoming and outgoing calls, emails, letters, and WhatsApp communication. Coordinate communication between office, project sites, contractors, suppliers, and management . Prepare purchase orders, work orders, quotation requests, and basic office documents as instructed. Collect quotations from suppliers and maintain quotation records. Track purchase orders, material orders, deliveries, and pending requirements. Maintain records of supplier and contractor details. Assist the accounts team with invoices, bills, payment records, and supporting documents. Maintain attendance and leave records for office staff where required. Coordinate meetings, appointments, site visits, and office schedules. Follow up with contractors, suppliers, and service providers for pending matters. Maintain office stationery and other administrative requirements. Ensure important documents are properly scanned, saved, and backed up. Prepare daily/weekly administrative reports for management when required. Handle confidential company documents and information responsibly. Required SkillsGood knowledge of MS Office and MS Excel . Good written and verbal communication. Good organizational and record-keeping skills. Ability to handle multiple tasks and follow up independently. Basic understanding of construction-office documentation is preferred. Ability to communicate professionally with contractors and suppliers. Knowledge of email, WhatsApp, scanning, printing, and digital file management.