Executive Assistant to Managing Director

Executive \& Administrative Support

• Manage and organize the Managing Director’s calendar including appointments, meetings, and reminders for effective time management.
• Act as the primary point of contact for internal and external communication including calls, emails, and official correspondence.
• Coordinate meetings, prepare agendas, maintain minutes of meeting (MOM), and track action points.
• Draft, review, and maintain reports, presentations, and official documents while ensuring confidentiality.
• Arrange travel, accommodation, and logistics for the Managing Director, management members, staff, and visiting clients.
• Maintain confidential records and ensure proper filing and documentation of important information.
• Follow up on pending tasks, monitor deadlines, and provide timely updates to the Managing Director.
• Act as a liaison between the Managing Director and different departments to ensure smooth communication and workflow.
• Provide general administrative support including coordination with vendors and office administration.

Production Planning \& Monitoring

• Coordinate with the planning department to monitor production activities across CNC Assembly, Machine Shop, Boring Shop, and related units.
• Review departmental time-loss sheets, prepare summaries, and highlight capacity losses for management review.
• Follow up with production teams regarding schedules, timelines, and delivery commitments.
• Assist in organizing planning meetings and maintaining updated production records.

Skills \& Competencies

• Strong organizational and time-management skills
• Excellent communication and coordination abilities
• High level of confidentiality and accuracy
• Ability to multitask and prioritize effectively
• Strong follow-up and problem-solving skills
• Basic computer knowledge (MS Word, Excel, email)

Pay

₹20,000.00 - ₹25,000.00 per month

Benefits

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Leave encashment
• Life insurance
• Paid sick time
• Provident Fund

Work Location

In person