Executive Assistant to Managing Director

Swarrnim Startup And Innovation University · Ahmedabad

Pay₹30,000–40,000a month, as listed

WhereAhmedabadGujarat

TypeFull time

Posted28 Sep11 days ago, via SimplyHired

Kaam checked

No fee, deposit or pay-to-apply signs

Good spoken and written English expected

Day work

No vehicle or licence needed

Skills they list11 named

Microsoft ExcelSlackTrelloFilingAdministrative experienceProject managementData entryProject management softwarePivot tablesAICommunication skills

About this job

Position: Executive Assistant - MD
Location: Adalaj, Chandkheda, Ahmedabad

Executive Summary

We are seeking a forward-thinking Executive Assistant (EA) who combines traditional administrative excellence with modern technical proficiency. The ideal candidate will leverage Artificial Intelligence to enhance productivity and possess strong Reporting capabilities to assist the executive in data-driven decision-making.

Key Responsibilities

AI-Driven Productivity

Utilize AI tools (such as ChatGPT, Claude, or Gemini) to draft high-quality correspondence, summarize lengthy documents, and brainstorm business ideas.

Implement AI workflows to automate routine scheduling, data entry, and administrative tasks.

Stay updated on emerging AI technologies to recommend tools that improve executive efficiency.

Advanced Reporting & Data Management

Prepare, format, and maintain regular business reports (daily, weekly, or monthly) tracking key performance indicators (KPIs).

Translate raw data into clean, professional presentations and visual dashboards for executive review.

Ensure all departmental reporting is submitted on time and audited for accuracy.

Strategic Calendar & Workflow Management

Manage complex calendars, proactively resolving scheduling conflicts and prioritizing high-value meetings.

Act as the primary liaison between the executive and internal/external stakeholders.

Handle travel logistics, expense management, and specialized project coordination.

Documentation & Communication

Transcribe meeting minutes and ensure all action items are documented, assigned, and followed up on.

Maintain a highly organized digital filing system for sensitive and confidential documents.

Required Skills & Qualifications

AI Literacy: Hands-on experience using Large Language Models (LLMs) for professional writing, research, and task automation.
Reporting Skills: Proficiency in Excel or Google Sheets (formulas, pivot tables, and charts) to create structured reports.
Technical Savvy: High comfort level with project management software (Asana, Trello, or Slack) and ERP/CRM tools.
Communication: Exceptional written and verbal communication; ability to mirror the executive’s professional tone.
Discretion: Absolute integrity when handling confidential business data and private information.

Apply Now

Interested candidates can apply at hr@swarrnim.com

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

Cell phone reimbursement

Paid sick time

Provident Fund

Work Location: In person

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