Purchase Executive

JOB DESCRIPTION – PURCHASE DEPARTMENT

Department

Purchase / Procurement

Designation

Purchase Executive / Purchase Officer

Industry

Food Manufacturing / Food Ingredients

Location

As per company requirement

Reporting To

Purchase Manager / Management

Job Summary

The Purchase Executive / Purchase Officer will be responsible for procuring raw materials, packaging materials, machinery, spare parts, and other items required for smooth company operations. The role involves vendor coordination, quotation comparison, price negotiation, Purchase Order (PO) processing, delivery follow-up, and maintaining accurate purchase records.

Key Responsibilities

Purchase raw materials, packaging materials, machinery, spare parts, and other required items.

Identify, develop, and maintain relationships with reliable suppliers and vendors.

Collect quotations from multiple vendors and prepare price comparisons.

Negotiate prices, payment terms, quality requirements, and delivery schedules.

Prepare and process Purchase Orders (PO) as per company requirements.

Coordinate with Stores, Production, QA, R&D, and other departments regarding material requirements.

Ensure timely availability and delivery of required materials.

Regularly follow up with suppliers regarding pending orders and deliveries.

Maintain updated vendor details, quotations, purchase orders, and purchase records.

Verify purchase-related documents, quotations, invoices, and POs for accuracy.

Coordinate with the Accounts Department regarding supplier invoices and payments.

Monitor market prices and identify opportunities for cost reduction.

Maintain proper documentation and filing of all purchase-related records.

Assist in supplier evaluation and monitor vendor performance.

Prepare daily, weekly, and monthly purchase reports.

Ensure compliance with company purchase policies and procedures.

Handle urgent purchase requirements and coordinate with relevant departments to avoid material shortages.

Required Skills

Good communication and negotiation skills.

Strong vendor coordination and follow-up skills.

Basic knowledge of purchasing and procurement processes.

Good working knowledge of MS Excel, MS Word, and Email.

Basic knowledge of ERP or purchase management software is preferred.

Good analytical and quotation-comparison skills.

Strong attention to detail and documentation.

Ability to coordinate with multiple departments and suppliers.

Ability to work under pressure and meet deadlines.

Good understanding of commercial terms and supplier coordination is an advantage.

Qualification

Graduate in any discipline.

BBA, B.Com, MBA, Supply Chain Management, or a related qualification will be preferred.

Experience

Freshers can apply.

Candidates with 1–5 years of experience in Purchase, Procurement, Supply Chain, or a related field are also eligible.

Experience in the Food Manufacturing / Food Ingredients industry will be an added advantage.

Key Result Areas (KRAs)

Timely procurement of required materials.

Effective vendor identification and development.

Competitive quotation comparison and price negotiation.

Timely preparation and processing of Purchase Orders.

Ensuring timely delivery of materials.

Minimizing material shortages and procurement delays.

Maintaining accurate purchase documentation and records.

Effective supplier coordination and follow-up.

Supporting cost-saving initiatives.

Maintaining reliable and efficient vendor relationships.

Key Performance Indicators (KPIs)

On-Time Procurement

Percentage of materials purchased within the required timeline.

Cost Savings

Savings achieved through negotiation and vendor comparison.

PO Processing

Accuracy and turnaround time of Purchase Orders.

Vendor Performance

Supplier delivery, quality, responsiveness, and reliability.

Material Availability

Reduction in production delays caused by material shortages.

Delivery Performance

Percentage of supplier deliveries received on time.

Documentation Accuracy

Accuracy and completeness of purchase records and documents.

New Vendor Development

Number of qualified and reliable vendors developed.

Purchase Efficiency

Timely completion of purchase requirements with proper coordination.

Pay

₹20,000.00 - ₹25,000.00 per month

Benefits

Health insurance

Paid sick time

Provident Fund

Work Location

In person