Exim Executive

Export Operations

Handle end-to-end export documentation and shipment coordination.

Prepare and verify Commercial Invoices, Packing Lists, Shipping Bills and other export documents.

Coordinate with freight forwarders, CHA/customs agents and transporters for export shipments.

Coordinate with warehouse/production teams for material readiness and dispatch.

Track shipment schedules, container bookings, vessel details and ETD/ETA.

Verify Bill of Lading / Airway Bill and other transport documents.

Coordinate with customers regarding shipment schedules and required documentation.

Ensure timely submission of shipping and export documents.

Maintain complete export shipment records and documentation.

Import Operations

Coordinate import shipments from suppliers/vendors.

Handle import documentation including Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/Airway Bill and related documents.

Coordinate with CHA, customs, freight forwarders and transporters for clearance.

Track import shipments from origin to delivery at the company's location.

Follow up for customs clearance, duty payment and delivery of imported materials.

Coordinate with Purchase, Stores, Accounts and Finance for import-related activities.

Maintain proper records of imported raw materials, components and other materials.

DGFT & Regulatory Compliance

Handle day-to-day activities related to DGFT and EXIM compliance.

Maintain and update company IEC and other applicable EXIM registrations/documents.

Coordinate for DGFT-related applications, amendments and documentation.

Maintain records related to Shipping Bills, Bills of Entry and other export/import documents.

Coordinate for applicable export benefits, incentives or authorisations as applicable.

Ensure applicable product-specific documentation and regulatory requirements are completed.

Logistics & Shipment Coordination

Coordinate with freight forwarders and shipping lines for booking and shipment arrangements.

Obtain freight quotations and coordinate with logistics service providers.

Track containers, cargo movement and shipment status.

Coordinate for container placement, stuffing, transportation and dispatch.

Monitor shipment delays and communicate status to concerned internal departments.

Verify freight, transportation and other logistics-related documents/invoices.

Banking & Export Documentation

Coordinate with Accounts/Finance for export-related banking documentation.

Submit/coordinate required export documents with the bank as applicable.

Follow up on export payment realization and outstanding export proceeds.

Maintain records of export invoices, shipping documents and payment realization.

Coordinate with the bank regarding discrepancies or documentation requirements.

Documentation & Record Management

Maintain complete and systematic records of all export and import shipments.

Ensure accuracy of invoice, packing list, shipping bill, Bill of Lading/Airway Bill and Bill of Entry details.

Maintain shipment-wise documentation files.

Maintain records of customer purchase orders, supplier documents and logistics documents.

Prepare regular EXIM reports for management.

Ensure timely filing and retrieval of all EXIM documents.

Internal Coordination

Coordinate with Purchase, Production, Stores/Warehouse, Accounts & Finance, Sales, Quality, Dispatch/Logistics and Management.

Required Skills & Knowledge

Good knowledge of Export & Import procedures.

Knowledge of DGFT and Customs procedures.

Knowledge of export/import documentation.

Knowledge of Shipping Bill and Bill of Entry procedures.

Good understanding of logistics and freight forwarding.

Good knowledge of MS Excel and MS Office.

Good communication and coordination skills.

Strong documentation and follow-up skills.

Pay

₹25,000.00 - ₹45,000.00 per month

Benefits

Cell phone reimbursement

Health insurance

Internet reimbursement

Leave encashment

Provident Fund

Work Location

In person