Founder's Office Associate / Executive Assistant

Founder's Office Associate / Executive Assistant

Job Type

Full-time

Experience

1–4 Years

Location

Delhi NCR

Department

Founder's Office / Business Operations

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Founder's Office Associate / Executive Assistant to support day-to-day coordination, business operations, project execution, vendor management, and cross-functional activities.

This is a high-ownership role for someone who can work independently, manage multiple priorities, follow up effectively, and ensure tasks are completed on time.

The ideal candidate should have a strong execution mindset, excellent communication skills, and the ability to work in a fast-paced and dynamic environment.

Key Responsibilities

Manage calendars, meetings, schedules, reminders, and day-to-day coordination.

Coordinate with internal teams, vendors, agencies, and external stakeholders.

Track tasks, action items, deadlines, and deliverables to ensure timely closure.

Support day-to-day business operations and administrative activities.

Manage vendor communication, quotations, timelines, deliverables, and follow-ups.

Coordinate production-related activities, timelines, samples, dispatches, and updates.

Coordinate with website, technology, design, marketing, and other external teams.

Support planning and execution of multiple business projects simultaneously.

Prepare and maintain trackers, reports, documents, presentations, and meeting notes.

Conduct basic research and gather information required for business decisions and projects.

Identify delays, bottlenecks, and pending activities and proactively follow up for resolution.

Maintain clear communication between different stakeholders and ensure smooth coordination.

Handle confidential information and business-related communication professionally.

Take ownership of assigned projects and ensure execution from start to completion.

Provide regular updates on project status, pending tasks, and key action items.

Required Skills & Qualifications

1–4 years of experience in Executive Assistant, Business Operations, Operations, Project Coordination, or a similar role.

Excellent verbal and written communication skills.

Strong organizational and time-management abilities.

Excellent follow-up and coordination skills.

Strong attention to detail.

Ability to manage multiple tasks and priorities simultaneously.

Proactive approach with a strong sense of ownership.

Ability to work independently with minimal supervision.

Comfortable working in a fast-paced and changing work environment.

Good working knowledge of MS Excel / Google Sheets, MS PowerPoint / Google Slides, email, calendars, and productivity tools.

Ability to coordinate effectively with multiple internal and external stakeholders.

Candidates based in Delhi NCR will be preferred.

Preferred Attributes

Strong problem-solving ability.

Quick learner with a hands-on approach.

Comfortable handling ambiguity and changing priorities.

Ability to take initiative rather than waiting for instructions.

Strong execution-oriented mindset.

Professional and confident communication style.

Ability to maintain confidentiality and handle sensitive information responsibly.

What This Role Offers

High ownership and responsibility across business operations.

Exposure to multiple functions and business projects.

Opportunity to work on cross-functional initiatives.

Fast-paced and dynamic working environment.

Scope to grow into broader business operations and project management responsibilities.

Pay

₹30,000.00 - ₹35,000.00 per month

Application Question(s)

How many years of experience do you have in Executive Assistant, Business Operations, Project Coordination, or a similar role?

Do you have experience coordinating with multiple internal teams, vendors, agencies, or external stakeholders?

Have you previously managed calendars, meetings, schedules, reminders, and day-to-day coordination?

Work Location

In person