Fleet Operations Executive

About the Role

CoTrav is looking for a Taxi Operations Executive – Vendor Sourcing & Deployment to manage end-to-end cab requirements for corporate clients.

The role involves identifying and coordinating with third-party cab vendors across locations, negotiating commercials, confirming vehicle availability, managing deployment, and ensuring smooth execution of bookings.

We are looking for someone who is resourceful, execution-focused, commercially aware, and capable of taking ownership of operational requirements until closure.

Key Responsibilities

Manage end-to-end taxi operations from requirement receipt to successful cab deployment.

Source and onboard reliable cab vendors and fleet operators across multiple cities.

Coordinate directly with transport vendors, fleet owners, and drivers for availability and execution.

Negotiate vendor rates and commercial terms to ensure competitive pricing and service quality.

Manage different booking types including

Local travel

Airport transfers

Outstation travel

Disposal bookings

Evaluate applicable charges such as tolls, parking, interstate taxes, driver allowances, extra kilometres, and extra hours.

Compare vendor options, rates, and availability using Excel and operational data.

Maintain updated vendor databases, rate cards, contact details, availability, and commercial information.

Ensure vehicle and driver details are confirmed within required timelines.

Track bookings until successful deployment and service completion.

Handle vendor, driver, vehicle, and availability-related issues or escalations.

Identify alternate solutions quickly in case of last-minute operational challenges.

Manage multiple live bookings and priorities simultaneously.

Coordinate with internal teams and clients for booking updates, changes, and operational requirements.

Maintain accurate records in internal systems and operational trackers.

Support billing coordination by ensuring agreed rates, additional charges, and applicable commercial details are properly recorded.

Ensure proper shift handover of pending bookings, follow-ups, and operational issues.

Work closely with Sales, Account Management, Finance, and Travel Operations teams for smooth service delivery.

Skills & Competencies

Strong vendor sourcing and vendor management skills

Good negotiation and commercial understanding

Strong follow-up and coordination abilities

Ability to handle live operations and time-sensitive requirements

Problem-solving and quick decision-making skills

Strong ownership and execution mindset

Good working knowledge of MS Excel

Ability to analyse and compare vendor rates and operational data

Good verbal and written communication skills

Ability to manage multiple requirements simultaneously

High attention to detail and operational accuracy

Ability to work independently with limited supervision

Candidate Profile

The ideal candidate should be

Resourceful and solution-oriented

Comfortable working with third-party vendors and fleet operators

Confident in vendor negotiations and follow-ups

Able to identify alternatives when the first operational option is unavailable

Comfortable working in a fast-paced, process-driven environment

Capable of taking ownership of requirements from sourcing through deployment

Comfortable with shift-based operations depending on business requirements

Experience Requirements

0–3 years of relevant experience in taxi operations, fleet operations, transport operations, vendor management, corporate mobility, logistics, or travel operations.

Prior exposure to third-party cab vendors or fleet operators will be preferred.

Experience in vendor sourcing, rate negotiation, cab deployment, or live operations will be an advantage.

Preferred Industry Background

Candidates from the following sectors would be relevant

Corporate Mobility

Fleet Operations

Cab Aggregators

Transport Operations

Corporate Travel

Employee Transportation

Logistics

Vendor Management

B2B Mobility Services

Education

Bachelor’s degree or diploma preferred.

Relevant operational experience, vendor-handling ability, and execution capability will be given greater importance than a specific academic qualification.

Compensation

₹20,000–₹30,000 per month, (depending on relevant experience & skills)

Why Join CoTrav

Exposure to large-scale corporate mobility operations

Opportunity to work with vendors and fleet partners across multiple cities

Hands-on experience in vendor sourcing, commercial negotiation, and live operations

Opportunity to grow within Operations, Vendor Management, and Account Management

Fast-paced and collaborative work environment

Pay

₹15,000.00 - ₹30,000.00 per month

Benefits

Cell phone reimbursement

Paid time off

Provident Fund

Work from home

Work Location

In person