Stores Executive

PAMS ENGINEERING

JOB DESCRIPTION

Position Details

Particulars

Details

Position

Store Executive

Department

Stores / Warehouse

Industry

Automobile / Automotive Manufacturing

Location

Hootagalli Industrial Area, Mysore

Reporting To

Stores Manager / Plant Manager

Experience

2–5 Years

Qualification

Diploma / B.Com / BBA / Any Graduate

Employment Type

Full-Time

Job Purpose

The Store Executive is responsible for the efficient receipt, inspection coordination, storage, identification, preservation, inventory control, and issue of raw materials, components, consumables, tools, and finished goods in accordance with company procedures.

The role requires maintaining accurate inventory records, ensuring proper material traceability, preventing stock discrepancies, and supporting uninterrupted production through timely material availability.

Key Responsibilities

A. Material Receipt \& Inward

• Receive raw materials, components, bought-out parts, consumables, tools, and other materials from suppliers.
• Verify incoming materials against Purchase Orders (PO), Delivery Challans, invoices, and other relevant documents.
• Check quantity, part number, material description, and packaging condition during receipt.
• Coordinate with the Quality Department for incoming inspection wherever applicable.
• Ensure materials are properly identified and moved to designated locations after inspection clearance.
• Prepare and maintain Material Receipt / Goods Receipt records.
• Immediately report shortages, excess quantities, damages, or discrepancies to the concerned department.

B. Material Identification \& Storage

• Ensure proper identification of all materials using part numbers, descriptions, batch numbers, lot numbers, and other applicable identification methods.
• Store materials in designated locations according to the approved storage system.
• Maintain proper bin location / rack identification.
• Ensure materials are stored safely to prevent damage, deterioration, contamination, or mix-up.
• Maintain proper segregation of
• Accepted materials
• Inspection pending materials
• Rejected materials
• Hold materials
• Returnable materials
• Finished goods
• Ensure proper housekeeping and 5S practices within the stores area.

C. Inventory Management

• Maintain accurate stock records for all materials.
• Monitor daily stock levels and identify shortages / excess inventory.
• Ensure minimum and maximum stock levels are maintained wherever applicable.
• Conduct regular physical stock verification.
• Investigate and report differences between physical stock and system stock.
• Maintain proper inventory accuracy and traceability.
• Monitor slow-moving, non-moving, obsolete, and excess inventory.
• Support inventory reduction and optimization initiatives.

D. Material Issue to Production

• Issue raw materials and components to Production against authorized material requests / production requirements.
• Ensure correct part number, quantity, batch / lot number, and material specification before issuing materials.
• Maintain proper material issue records.
• Follow FIFO / FEFO principles wherever applicable.
• Ensure traceability of materials issued to production.
• Coordinate with Production Planning and Production teams to ensure timely material availability.

E. Finished Goods Management

• Receive finished components from Production after required quality clearance.
• Verify quantity and identification of finished goods.
• Maintain proper finished goods stock records.
• Store finished goods in designated locations to prevent damage and mix-up.
• Coordinate with Dispatch / Sales / Planning for timely dispatch of finished goods.
• Ensure proper packing, labeling, and identification before dispatch.

F. Material Dispatch

• Prepare materials / finished goods for dispatch as per approved dispatch instructions.
• Verify part number, quantity, customer requirements, packing details, and dispatch documents.
• Coordinate with Quality, Dispatch, Purchase, Sales, and Logistics teams as required.
• Ensure correct material is dispatched to the correct customer / destination.
• Maintain dispatch records and supporting documents.

G. ERP / System Transactions

• Update all material transactions accurately in the ERP / inventory management system.
• Perform transactions related to
• Material receipt
• Material issue
• Stock transfer
• Finished goods receipt
• Dispatch
• Material return
• Stock adjustment, with proper authorization
• Ensure system stock accurately reflects physical stock.
• Generate inventory reports as required by management.

H. Stock Verification \& Audit

• Conduct periodic physical stock verification.
• Participate in monthly / quarterly / annual stock audits.
• Prepare stock reconciliation reports.
• Identify discrepancies and coordinate with concerned departments for corrective action.
• Maintain proper records required for internal and external audits.
• Ensure compliance with company stores procedures.

I. Rejected \& Non-Conforming Material Control

• Ensure rejected / non-conforming materials are properly identified and physically segregated.
• Maintain records of rejected materials.
• Coordinate with Quality and Purchase for supplier return / rework / disposition.
• Prevent rejected or unauthorized materials from being issued to Production.
• Maintain proper traceability of rejected and returned materials.

J. 5S \& Safety

• Maintain proper housekeeping and 5S standards in the stores and warehouse.
• Ensure materials are stored safely and do not create workplace hazards.
• Follow safe material handling practices.
• Ensure proper use of material handling equipment.
• Follow company safety procedures and PPE requirements.
• Maintain clear aisles, emergency exits, and designated storage areas.

Key Performance Indicators (KPIs)

Performance may be eval