Operations Associate - Worldwide,

About The Role

As VendueTech scales, we need someone to help our COO and Head of Ops keep the company running at full capacity across teams, processes, and people, making sure nothing falls through the cracks as we grow.

You'll work directly with our COO and Head of Ops, becoming the operational backbone that supports team leads, cross-functional projects, and the people processes that keep a fast-growing, fully remote team aligned. This isn't a narrow admin role as you'll own pieces of how the company actually runs.

If you thrive in fast-moving environments, take pride in operational precision, and want your work to have a direct impact on company outcomes, this role is for you.

Key Responsibilities

Operational Support

Support the COO and Head of Ops in driving operational excellence across cross-functional teams

Support team leads with day-to-day coordination: calendars, 1-1s, and all-hands meetings

Help drive OKR tracking and reporting across the company

Support our Ops AI Engineer and emerging functions as they stand up new workflows and tools

Provide general staff support across new verticals, including content support for marketing and coordination support for grant writing efforts

Event Management

Plan and execute event logistics from start to finish: venues, invites, materials, and follow-ups

Own post-event follow-up discipline: notes, action items, and next steps

Fundraising Support

Coordinate investor call scheduling and manage the logistics pipeline behind fundraising activity

Support prep for investor meetings: brief materials, briefing packs, and scheduling coordination

Maintain rigorous follow-up discipline across investor touchpoints on behalf of leadership

Back-Office Operations

Administer vendor onboarding

paperwork, system access, and coordination across stakeholders

Manage asset tracking and maintain accurate records across company tools and equipment

Handle routine procurement

identify needs, gather quotes, process orders, and manage delivery

What we are looking for

Have prior experience in an operations, or chief-of-staff-adjacent role, ideally at a startup or fast-moving environment

Obsessively organised and proactive: you spot gaps before they become problems

Clear, concise written communicator — comfortable drafting on behalf of leadership

Able to context-switch quickly between detail-oriented admin work and higher-stakes coordination tasks

Comfortable working with ambiguity and building structure where none exists

Bonus if you have

Experience organising events, or supporting executives with events as back-office support (organising meetings, follow-up notes, emails, social media)

Experience supporting fundraising or investor relations processes

Familiarity with tools like Outlook, Thunderbird, ClickUp, Notion Calendly, or similar productivity stacks

Exposure to cross-border or multi-timezone team coordination

Interest in real estate, data, or financial markets

Why Join Us?

Equity-driven: Participate in VendueTech Ltd ESOP Trust and become a direct owner in our company's future success through 100% equity compensation.

High Impact: A foundational role with real ownership — you're building the function have genuine influence over how the company evolves

Opportunity

A chance to help build operational infrastructure at a company solving a problem that’s never been done properly before

Flexibility

Fully remote and async-first, with a global team

VendueTech is an equal opportunity employer and does not discriminate on the basis of race, religion, gender identity or expression, national origin, age, disability, marital status, sexual orientation, or any other legally protected characteristics. We are committed to creating a diverse and inclusive workplace and encourage applications from all qualified individuals.

Originally posted on Himalayas