Executive Stores -Interior company

JOB DESCRIPTION – STORE EXECUTIVE

Department

Stores / Purchase

Designation

Store Executive

Industry

Interior / Retail Fit-Out / Furniture & Fixtures

Reporting To

Store In-charge / Purchase Manager / Operations Manager

Location

Factory / Warehouse / Project Site

Job Purpose

To manage the receipt, storage, issue, and movement of materials required for interior projects and factory production, while maintaining accurate stock records and ensuring materials are available on time.

Key Responsibilities

A. Material Receiving

Receive materials from suppliers and verify quantity against Purchase Orders and delivery documents.

Check materials for visible damage, shortage, or incorrect items.

Coordinate with Purchase, Quality, and Accounts departments for discrepancies.

Prepare and maintain Material Receipt Notes (MRN/GRN).

B. Material Storage

Properly arrange and store materials in designated locations.

Maintain proper identification and labelling of materials.

Ensure safe storage of plywood, laminates, veneers, hardware, glass, metal, paints, electrical and plumbing materials.

Follow FIFO wherever applicable.

Maintain cleanliness and proper housekeeping in the store.

C. Material Issue

Issue materials to Production, Projects, Site, and other departments based on approved Material Requisition/Indent.

Verify quantity before issuing materials.

Maintain proper records of all material issues and returns.

Ensure materials are issued only against authorized requests.

D. Inventory Management

Maintain daily stock records in ERP/software or Excel.

Monitor minimum and maximum stock levels.

Conduct regular physical stock verification.

Identify shortages, excess stock, damaged materials, and slow-moving items.

Report stock discrepancies to the Store In-charge / Purchase Manager.

E. Coordination

Coordinate with Purchase, Production, Projects, Planning, Accounts and Site teams regarding material requirements.

Inform Purchase about materials approaching minimum stock levels.

Coordinate material transfers between factory, warehouse, and project sites.

Follow up on pending material receipts and returns.

Interior Industry-Specific Materials

The Store Executive should have knowledge of handling materials such as

Plywood, MDF, HDHMR and particle board

Laminates and veneers

Wood and timber

Hardware and fittings

Adhesives, Fevicol, chemicals and consumables

Glass and aluminium

Metal materials

Paints and finishing materials

Electrical materials

Plumbing materials

Fasteners, screws, nails and tools

Packing materials

Site consumables and safety materials

Documentation & Records

Maintain

Purchase Order copies

Material Receipt Notes / GRN

Material Issue Slips

Material Return Notes

Stock Register

Material Transfer Notes

Physical Stock Verification Reports

Damaged/Rejected Material Records

Scrap Records

Daily inward and outward records

Stock Control

Ensure 100% accountability of materials received and issued.

Avoid overstocking and unnecessary purchases.

Monitor material wastage and damage.

Maintain proper records of scrap and reusable materials.

Conduct periodic stock audits.

Immediately report any loss, shortage, or unauthorized movement of materials.

Safety & Housekeeping

Ensure materials are stored safely and systematically.

Follow company safety procedures while handling heavy materials.

Ensure proper stacking of plywood, boards, metal and other materials.

Keep aisles and emergency access areas clear.

Follow fire-safety requirements, particularly for paints, chemicals and combustible materials.

Ensure workers use appropriate PPE when required.

Key Performance Indicators (KPIs)

The Store Executive can be evaluated on

Stock accuracy

Material availability

Minimum stock maintenance

Reduction in material shortage

Reduction in material wastage/damage

Timely material issue

Accuracy of inward and outward records

Physical stock reconciliation

Proper documentation

Store housekeeping and safety

Control of slow-moving/dead stock

Coordination with Purchase, Production and Project teams

Required Skills

Good knowledge of inventory and store management

Basic knowledge of interior/furniture materials

Good communication and coordination skills

Basic computer knowledge

Pay

₹28,000.00 - ₹35,000.00 per month

Benefits

Provident Fund

Work Location

In person