Purchase and Accounts

Job Title

Purchase & Accounts Executive

Department

Purchase & Accounts

Industry

Pharmaceutical Manufacturing

Location

The Water Mark Building, Kondapur, HITEC City, Hyderabad, Telangana 500084

Experience

2–4 Years

Employment Type

Full-time

Job Summary

We are looking for a responsible and detail-oriented Purchase & Accounts Executive to manage day-to-day purchasing activities along with accounting and financial documentation. The candidate will be responsible for vendor coordination, purchase orders, material procurement, invoice verification, accounting entries, payments follow-up, and maintaining accurate records.

Key Responsibilities

Purchase Responsibilities

Identify and evaluate suppliers based on quality, price, delivery timelines, and reliability.

Obtain and compare quotations from multiple vendors.

Negotiate prices, payment terms, delivery schedules, and other commercial terms.

Prepare and process Purchase Orders (POs) as per approved requirements.

Coordinate with vendors for timely delivery of materials.

Follow up on pending orders and ensure materials are received as per agreed specifications.

Coordinate with Stores, Production, Quality, and other departments regarding material requirements.

Verify purchase invoices against Purchase Orders and Goods Receipt Notes (GRNs).

Maintain proper records of quotations, POs, invoices, and vendor documents.

Develop and maintain good relationships with suppliers.

Monitor vendor performance and address purchase-related issues.

Ensure timely procurement of required raw materials, packing materials, consumables, and other items.

Accounts Responsibilities

Record day-to-day accounting transactions in Focus/ERP/accounting software.

Verify purchase invoices, supporting documents, GST details, and applicable taxes.

Process purchase invoices and ensure proper accounting entries.

Maintain Purchase Register, Vendor Ledger, and other accounting records.

Reconcile vendor accounts and resolve discrepancies.

Assist in accounts payable and vendor payment processing.

Prepare payment-related documents and coordinate with management/accounts team for approvals.

Monitor outstanding vendor payments and follow up for required documentation.

Assist with GST-related records and reconciliations.

Support monthly closing activities and preparation of accounting reports.

Maintain proper documentation for audit and statutory requirements.

Assist in bank reconciliation and other routine accounting activities, as required.

Coordination

Coordinate closely with Purchase, Stores, Production, Quality, Finance, and Management.

Ensure purchase and accounting documents are complete and properly maintained.

Communicate with vendors regarding quotations, orders, invoices, payments, and discrepancies.

Required Skills

Good knowledge of Purchase and Accounts processes.

Working knowledge of Focus/ERP and MS Excel.

Knowledge of GST, purchase invoices, vendor reconciliation, and basic accounting.

Good negotiation and vendor management skills.

Strong follow-up and coordination abilities.

Good attention to detail and documentation skills.

Ability to maintain confidentiality of financial and commercial information.

Good communication and organizational skills.

Educational Qualification

B.Com / M.Com / MBA Finance / equivalent qualification.

Additional experience in purchase/procurement will be an advantage.

Preferred Experience

2–4 years of experience in Purchase & Accounts, preferably in a pharmaceutical, manufacturing, chemical, or similar industry.

Experience handling both procurement and accounting activities will be preferred.

Key Performance Indicators (KPIs)

Timely procurement of required materials.

Purchase cost optimization.

Vendor performance and timely delivery.

Accuracy of purchase orders and invoice processing.

Vendor ledger reconciliation and payment follow-up.

Timely completion of accounting entries and documentation.

Compliance with company purchase and accounting procedures.

Reduction of purchase-related discrepancies.

Pay

₹25,000.00 - ₹30,000.00 per month

Benefits

Provident Fund

Work Location

In person