Wanted Management Trainee - MBA or Equalent

Job Description

Executive Assistant

Position Title

Executive Assistant

Department

Corporate Office / Administration

Location

Erode, Tamil Nadu

Reporting To

Chairman / Managing Director / Executive Director / CEO

Grade

Executive / Senior Executive

Employment Type

Full-Time

Key ResponsibilitiesExecutive Support

• Manage and maintain the executive's calendar, appointments, and travel schedules.
• Coordinate meetings, board meetings, reviews, and business discussions.
• Prepare meeting agendas, presentations, MOM (Minutes of Meeting), and follow-up action trackers.
• Screen and prioritize incoming correspondence, calls, and requests.
• Ensure timely communication and follow-up on action items assigned by management.

Administrative Coordination

• Handle confidential documents, reports, and executive communications.
• Draft letters, emails, presentations, and official correspondence.
• Maintain executive records, files, and documentation systems.
• Coordinate domestic and international travel arrangements, accommodations, and itineraries.
• Manage expense reports and reimbursement documentation.

Stakeholder Management

• Act as the primary point of contact between the executive office and internal/external stakeholders.
• Coordinate with department heads for MIS reports, project updates, and business reviews.
• Follow up with various departments to ensure timely completion of assigned tasks.
• Build professional relationships with customers, vendors, consultants, and government officials as required.

Reporting \& MIS

• Prepare daily, weekly, and monthly executive dashboards.
• Track key business metrics and management action plans.
• Consolidate reports from different departments for leadership review.
• Maintain records of strategic initiatives and project progress.

Event \& Meeting Management

• Organize leadership meetings, conferences, events, and business visits.
• Coordinate logistics, venue arrangements, presentations, and hospitality.
• Maintain records of meeting decisions and ensure action closure.

Confidentiality \& Compliance

• Handle highly sensitive information with absolute confidentiality.
• Ensure compliance with company policies and corporate governance requirements.
• Maintain professionalism and discretion at all times.

Required Qualifications

• Bachelor's Degree in Business Administration, Commerce, Management, Arts, or related field.
• MBA/PGDM preferred.
• Certification in Executive Administration or Office Management is an added advantage.

Experience

• 1 to 5 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
• Experience supporting senior executives in manufacturing, textile, corporate, or industrial environments preferred.

Required Skills

• Excellent verbal and written communication.
• Strong presentation and documentation skills.
• Advanced MS Office skills (Excel, PowerPoint, Word, Outlook).
• Calendar and travel management expertise.
• Strong organizational and multitasking abilities.
• Excellent follow-up and coordination skills.
• High level of integrity and confidentiality.
• Ability to work under pressure and meet tight deadlines

Pay

₹8,104.21 - ₹25,508.37 per month

Benefits

• Provident Fund

Work Location

In person