Admin Manager

Head Office Administration: Oversee daily office operations, front desk, supplies, utilities and AMC/maintenance. Organise MD review and client meetings with minutes and follow-up. Project Site Administration: Set up site offices, stores and temporary connections at new sites. Manage labour camps and supervise Site Admins/Time Keepers. Handle demobilisation. Visit each active site at least twice a month. HR Operations & Statutory Compliance: Manage onboarding, exits and employee records, and send attendance to Accounts by the payroll cut-off. Ensure compliance with construction labour laws (BOCW, CLRA, EPF, ESI, PT, LWF, Minimum Wages, etc.). Maintain statutory registers. Verify sub-contractor labour compliance before bills are released. Facilities, Assets & Insurance: Maintain the admin asset register, with half-yearly verification against the Fixed Asset Register. Track insurance policies (including CAR and Workmen’s Compensation), start renewals 30 days before expiry, and coordinate claims. Vehicle & Fleet: Manage vehicle allocation, logbooks, fuel control and variances. Keep vehicle documents valid and servicing scheduled. Manage drivers. Vendor Management: Onboard and evaluate admin vendors. Get three quotations above the approved limit. Certify bills for Accounts. Review vendors quarterly. Licences & Legal Documents: Maintain a compliance calendar of licences and approvals. Liaise with government departments. Hold original legal documents, with expiry tracking for guarantees and rent agreements. Records & Correspondence: Run document control and the inward/outward register. Draft circulars and letters for MD approval. IT, CCTV & Security: Coordinate IT and communication needs, ensure CCTV works, and supervise security agencies. Health, Safety & Welfare: Support the Safety Officer with PPE, first-aid and fire equipment. Maintain hospital and ambulance tie-ups. Coordinate accident reporting, ESI/WC claims and welfare facilities. Travel, Guest & Events: Arrange travel and accommodation. Manage the guest house. Organise bhoomi pooja, handovers and festivals. Budgeting & Cost Control: Prepare annual and monthly admin budgets (HO and site-wise). Explain variances above 10%. Identify savings. Settle petty cash weekly.