Export Documentation Executive

Key Responsibilities

• Contract Management: Prepare, verify and forward Sauda confirmations, sales contracts and purchase orders (POs).
• Order Coordination: Collect POs from buyers and coordinate with millers for timely order processing.
• Shipping Documentation: Collect, verify and forward invoices, packing lists, LR/bilty, e-way bills and other shipping/dispatch documents.
• Buyer & Miller Coordination: Ensure timely exchange of documents between buyers and millers.
• Vendor Registration: Handle vendor code creation, customer registration and related documentation.
• Bill Processing: Coordinate with the billing team to ensure timely receipt, entry and forwarding of bills.
• Document Verification: Check quantity, rate, product specifications, payment terms and other details against confirmed contracts.
• Pending Work Follow-up: Follow up on pending POs, contracts, shipping documents and vendor approvals.
• Record Management: Maintain proper digital and physical records of all transactions.
• Daily Reporting: Update all documentation activities and pending tasks in company software.

Required Skills

• Good command of MS Excel, Word, email and computer operations.
• Strong communication skills in Hindi, Gujarati and basic English.
• Excellent follow-up and coordination abilities.
• Accuracy, discipline and attention to detail.
• Ability to manage multiple orders simultaneously.
• Responsible, organized and able to work independently.

Key Performance Indicators (KPIs)

• 100% accuracy in contracts and documentation.
• Timely collection and forwarding of POs and shipping documents.
• Minimum pending documentation.
• Timely vendor code creation.
• No delay in billing due to missing documents.
• Daily software updates and timely task completion.

Preferred Candidate: A responsible, systematic and proactive professional who can independently manage documentation, coordinate efficiently with buyers and millers, and ensure smooth execution of all confirmed deals.

Job Types

Full-time, Walk-In

Pay

₹300,000.00 - ₹336,000.00 per year

Benefits

Cell phone reimbursement

Education

Bachelor's (Preferred)

Experience

7years: 6 years (Preferred)

Language

Hindi, Gujrati (Preferred)

Location

Ahmedabad, Gujarat (Preferred)

Shift availability

Day Shift (Preferred)

Work Location

In person