V105 - Family Law Legal Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description

Job Duck is seeking a compassionate and highly organized Family Law Legal Assistant to support a growing assisted reproduction law practice. In this role, you will manage important case information, coordinate client documentation, support legal workflows, and help families navigate meaningful milestones involving adoption, surrogacy, and assisted reproduction. You will work closely with a collaborative legal team while maintaining accuracy, responsiveness, and sensitivity when communicating with clients from different backgrounds and countries. The ideal candidate is a detail-oriented self-starter who takes accountability for their work and approaches every interaction with professionalism, empathy, and cultural awareness. This is an excellent opportunity for someone who finds purpose in helping families and enjoys creating order in a fast-paced legal environment.

Monthly Compensation Range

$1,150 to $1,220 USD

Responsibilities include, but are not limited to

Perform additional legal and administrative duties as assigned

Assist clients from different countries and cultural backgrounds with respect and cultural sensitivity

Handle sensitive client and family information with confidentiality and discretion

Maintain accurate records of client communications, case activity, and pending tasks

Support the electronic filing of pleadings with Oregon and Washington courts as assigned

Proofread pleading drafts and save them for attorney review

Assist with preparing pleadings using approved Clio templates

Send appointment requests through Clio as assigned

Maintain responsiveness and accuracy while supporting a high volume of new files

Provide inclusive and compassionate support to LGBT individuals and families

Track outstanding invoices and follow up as directed

Follow up with leads and maintain accurate status information

Follow up with prospective clients regarding pending representation agreements

Prepare and send representation agreements to prospective clients

Support the legal assistants with administrative and case management tasks

Monitor pending tasks and take initiative to ensure timely completion

Communicate with clients, agencies, and team members in a professional, empathetic, and reassuring manner

Review and finalize redlined contracts based on attorney instructions

Manage appointments and update all required fields in Clio

Maintain organized and accurate electronic client files

Save email attachments and supporting documents in Dropbox

Review the firm’s email inbox and route messages appropriately

Assign tasks and deadlines to cases according to established workflows

Manage and maintain client and case information in Clio

Convert prospective matters into active cases in Clio

Enter new referrals and prospective client information into Clio

Respond to referral emails from agencies in a timely and professional manner

Enter information accurately from client forms and supporting documents

Requirements

• Full-time position
• Monday through Friday

Working hours from 8:00 a.m. to 5:00 p.m. Pacific Time

Some scheduling flexibility may be available

Advanced English proficiency is required

Spanish proficiency is welcome but not required

Previous family law experience is not required

Previous legal assistant, legal administrative, case management, or records management experience is preferred

Experience working with sensitive or confidential information is preferred

Strong data entry and document management abilities are required

Familiarity with legal documents, court filings, or pleading preparation is preferred

Must be comfortable supporting clients from diverse cultural backgrounds and members of the LGBT community

Must have reliable internet access and a suitable remote workspace

Required Skills

• Exceptional attention to detail

Strong organizational and time management skills

Accurate data entry and records management

• Legal administrative support
• Client and referral communication
• Case and matter management
• Document preparation and proofreading
• Email and inbox management
• Appointment and calendar coordination
• Invoice follow up

Ability to prioritize and manage multiple matters

Strong written and verbal communication

Professional and polite communication style

• Empathy and compassion
• Cultural sensitivity

LGBT community awareness and inclusivity

Accountability and dependable follow through

• Self-starter mindset
• Responsiveness and reliability
• Reassuring and client-focused approach

Ability to handle confidential information with discretion

• Adaptability and willingness to learn

Ability to work independently and collaboratively

Work Shift

8:00 AM - 5:00 PM [PST][PDT] (United States of America)Languages

EnglishReady to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Originally posted on Himalayas