Data Entry Executive

Job Summary

We are looking for a reliable and detail-oriented Data Entry Executive with e-commerce and AI skills to join our growing team in India. The candidate will be responsible for entering, updating, organizing, and maintaining product data, customer records, supplier details, spreadsheets, digital files, and information on the company’s e-commerce website.

The candidate will regularly upload new products, update existing listings, make website content changes, organize product categories, manage images and specifications, and ensure that all online product information is complete, accurate, and professionally presented.

The ideal candidate should be accurate, organized, consistent, and able to follow instructions carefully. They should also be comfortable using AI tools to improve productivity, organize information, prepare product content, identify errors, and complete routine administrative and e-commerce tasks more efficiently.

AI tools should be used to support the work, but all information must be manually reviewed and verified before publishing.

Key Responsibilities

Data Entry: Enter and update product details, prices, descriptions, specifications, customer information, supplier records, and other company data accurately.

E-Commerce Product Uploads: Upload new products to the company’s e-commerce website, including product names, descriptions, prices, specifications, dimensions, materials, colours, finishes, images, categories, and other required information.

Product Listing Management: Update and maintain existing product listings, correct inaccurate information, replace images, revise descriptions, add new specifications, and ensure all listings remain complete and up to date.

Website Content Updates: Make routine changes to website content, product pages, categories, collections, banners, links, downloadable documents, and other sections when required.

Product Categories and Variations: Organize products under the correct categories and manage product options or variations such as size, colour, finish, material, configuration, and model.

Pricing and Availability Updates: Update product prices, promotional information, availability, stock status, and other commercial details based on approved instructions.

Product Image Management: Upload, rename, resize, organize, replace, and arrange product images to ensure they are displayed clearly and correctly on the website.

Website Quality Checking: Review published product pages to confirm that images, descriptions, prices, specifications, variations, links, and page layouts are displaying correctly.

Excel and Google Sheets: Maintain spreadsheets, organize information, check records for accuracy, apply formulas, remove duplicate entries, and ensure data is formatted correctly.

AI-Assisted Data Processing: Use AI tools to help organize large amounts of information, structure unformatted data, summarize documents, categorize records, and convert rough information into clear and usable formats.

AI-Assisted Product Content: Use AI tools to help prepare, rewrite, shorten, standardize, or improve product names, descriptions, specifications, and website content while maintaining factual and technical accuracy.

Data Cleaning and Standardization: Use spreadsheet functions and AI-assisted tools to identify missing information, formatting inconsistencies, duplicate entries, spelling errors, and incorrect data.

Basic E-Commerce SEO Support: Assist with preparing clear product titles, descriptions, categories, image names, page information, and search-friendly content based on company guidelines.

File Management: Organize digital files, folders, product images, documents, spreadsheets, and internal records in a clear and structured manner.

Document Processing: Extract and organize information from PDFs, quotations, supplier documents, catalogues, images, and other files using appropriate digital and AI tools.

Administrative Support

Support the office, sales, marketing, purchasing, and operations teams with basic back-office, website, and administrative tasks.

Quality Checking: Review all entered, uploaded, and AI-generated information carefully to identify errors, correct mistakes, and ensure records are complete and accurate.

AI Output Verification: Check all AI-generated content before use. Ensure that product specifications, dimensions, prices, customer details, supplier information, and technical data have not been incorrectly changed or invented.

Data Confidentiality: Handle customer, supplier, pricing, product, website, and company information responsibly and maintain confidentiality at all times.

Requirements \& Qualifications

Experience: Minimum 4–5 years of experience in data entry, e-commerce operations, website product uploading, back-office operations, administration, product data management, or a similar role.

E-Commerce Experience: Previous experience uploading and maintaining products on an e-commerce website or content management system is preferred.

Product Data Skills: Ability to understand and organize product names, descriptions, dimensions, specifications, materials, finishes, images, prices, categories, and variations.

Data Entry Skills

Good typing speed, strong accuracy, and the ability to enter and update large amounts of information consistently.

Excel and Google Sheets: Good working knowledge of spreadsheets, including formatting, sorting, filtering, formulas, data validation, duplicate removal, and basic data analysis.

AI Skills: Experience using AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, or similar platforms to organize information, improve written content, assist with spreadsheet work, and increase productivity.

AI Prompting

Ability to write clear instructions and prompts to generate accurate, structured, and relevant outputs.

English Requirement

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