Purchase Officer

Purchase Officer – Interior Design Company

A Purchase Officer in an interior design firm is the person who ensures that every material, furniture piece, and fixture arrives on time, on budget, and of the right quality. They bridge design vision and site reality.

Core Responsibilities

Sourcing & Vendor Management

• Vendor network: Find and qualify suppliers for tiles, plywood, laminates, hardware, lights, furniture, fabrics, sanitary ware, and paints
• Rate contracts: Negotiate annual pricing with key vendors - Asian Paints, Hafele, Hettich, Kajaria, local timber marts, furniture factories
• New sources: Scout local markets like Bunder Street, Chennai, Parrys, Bangalore SP Road for better rates or unique items

Procurement & Ordering

• BOQ execution: Convert the designer’s Bill of Quantities into actual purchase orders with exact specs - shade, size, brand, finish
• Material scheduling: Order items based on the site timeline. Tiles before the flooring starts, lights before the false ceiling closes
• MOQ management: Handle minimum order quantities. Club orders across projects to avoid wastage
• Custom orders: Coordinate with carpenters, glass vendors, and stone fabricators for custom furniture, partitions, and CNC panels

Cost Control & Budgeting

• Budget adherence: Keep the project within the material budget given by the PM/designer. Flag cost overruns early
• Alternative options: Suggest cheaper equivalents if the client’s marble choice is blowing the budget - Italian marble vs Indian alternative
• Price comparison: Get 3 quotes for big-ticket items like sofas, chandeliers, and modular kitchens

Quality & Inspection

• Sample approval: Get samples of veneer, laminate, fabric, and stone approved by the designer/client before bulk order
• Incoming QC: Check ply for borer, tiles for shade variation, fabrics for defects before dispatch to the site
• Brand compliance: Ensure the contractor isn’t swapping Hettich for local hardware to save cost

Logistics & Site Coordination

• Delivery tracking: Coordinate trucks, unloading, and site storage. Marble shouldn’t reach before the cement work is done
• Damage control: Handle transit breakage, missing items, and wrong delivery with vendors
• Site stock: Track consumption vs ordered. Avoid theft, wastage, and over-ordering

Documentation & Accounts

• POs & GRNs: Raise purchase orders, maintain goods received notes, and delivery challans
• Vendor payments: Coordinate with accounts for advance, on-delivery, and retention payments
• Inventory: Maintain stock of common hardware - screws, adhesives, tools for all sites

Key Skills Needed

• Technical knowledge: Understand the difference between BWP vs BWR ply, 304 vs 202 SS, types of laminates, and stone varieties
• Negotiation: Tamil Nadu suppliers respect relationships + volume. A good PO can save 8-12% per project
• Market awareness: Know seasonal rates - plywood goes up pre-Diwali, labour affects granite pricing
• Coordination: Daily calls with designers, site supervisors, vendors, transporters

Pay

₹30,000.00 - ₹40,000.00 per month

Benefits

Provident Fund

Work Location

In person