Project Coordinator – Mid-Level

Job Title

Project Coordinator – Mid-Level / Senior PC

Department

Project Management / Delivery

Location

Chandigarh, India

Work Model

Hybrid – Office \& Work From Home

Working Hours

9:30 AM – 6:30 PM IST

Experience

3–5 Years

Employment Type

Full-Time

Compensation

₹50,000 – ₹70,000 per month

Joining

Immediate Joiners Preferred

About App Knit : App Knit is a growing software development company headquartered in Chandigarh, India, specializing in the design and development of mobile and web applications for clients across North America, Europe, and other international markets. With a team of 40+ professionals, including Project Managers, Business Analysts, Developers, UI/UX Designers, and QA Engineers, we work with startups and businesses to transform ideas into scalable digital products. At App Knit, project delivery is driven by strong communication, accountability, structured processes, and close collaboration between clients and internal teams. As we continue to grow, we are looking for experienced professionals who can take ownership of project coordination and contribute to building a stronger and more structured project delivery function.

About the Role : We are looking for an experienced and highly organized Project Coordinator – Mid-Level / Senior PC with 3–5 years of experience in software development project coordination or project management. This role is responsible for coordinating the execution of software development projects from planning through delivery. The successful candidate will work closely with Project Managers, Business Analysts, Developers, UI/UX Designers, QA Engineers, clients, and other stakeholders to ensure projects remain aligned with scope, timelines, priorities, and quality expectations. The role requires someone who can independently manage day-to-day project coordination, proactively follow up with teams, identify risks and dependencies, maintain accurate project documentation, and ensure that important actions do not get missed. The ideal candidate should be comfortable working in a fast-paced software development environment and should have the maturity to handle multiple stakeholders and priorities simultaneously. This position offers a clear career path toward Project Manager and Senior Project Manager roles.

Key Responsibilities

Project Planning \& Coordination

• Support the planning and execution of software development projects.
• Understand project scope, objectives, requirements, timelines, milestones, and deliverables.
• Coordinate project activities across development, design, QA, BA, and other functions.
• Break project requirements into actionable tasks and ensure clear ownership.
• Maintain project plans, schedules, trackers, and delivery timelines.
• Ensure project activities remain aligned with agreed priorities and deadlines.
• Coordinate dependencies between different teams and workstreams.
• Ensure required information, resources, approvals, and inputs are available at the right time.

Project Tracking \& Delivery

• Monitor day-to-day progress across assigned projects.
• Track tasks, milestones, deliverables, dependencies, and deadlines.
• Follow up with team members on pending and upcoming activities.
• Identify delays or blockers at an early stage.
• Maintain visibility of project progress for Project Managers and management.
• Ensure action items from meetings are properly assigned and followed through.
• Track commitments made by internal teams and clients.
• Ensure projects continue moving forward without unnecessary delays.

Team Coordination

• Coordinate effectively with Developers, UI/UX Designers, QA Engineers, Business Analysts, Project Managers, and other stakeholders.
• Facilitate communication between technical and non-technical team members.
• Ensure team members have clarity regarding requirements, priorities, deadlines, and responsibilities.
• Follow up on assigned tasks and pending dependencies.
• Coordinate resource requirements with the Project Manager.
• Help resolve day-to-day coordination issues that may impact project progress.
• Maintain a professional and collaborative working environment across project teams.

Agile \& Scrum Coordination

• Organize and coordinate Agile/Scrum ceremonies.
• Coordinate daily stand-ups, sprint planning, sprint reviews, retrospectives, and other project meetings.
• Ensure sprint goals and priorities are clearly communicated.
• Track sprint progress and identify potential risks.
• Maintain sprint-related documentation and action items.
• Ensure blockers raised during Agile ceremonies are followed up and escalated appropriately.
• Support continuous improvement of project processes and team workflows.

Client \& Stakeholder Coordination

• Coordinate with clients and stakeholders when required.
• Assist Project Managers with client communication and follow-ups.
• Schedule meetings and ensure the required stakeholders are available.
• Prepare meeting agendas and capture important discussions, decisions, and action items.
• Follow up on client requirements, feedback, approvals, and pending inputs.
• Maintain proper documentation of client communication and decisions.
• Ensure important client requirements are communicated to the relevant internal teams.
• Help maintain transparency between clients and internal project teams.

The candidate should be comfortable communicating professionally with international clients when required.

Risk, Issue \& Dependency Management

• Proactively identify project risks, issues, dependencies, and potential delays.
• Maintain project risk and issue trackers where required.
• Assess the potential impact of delays or dependencies on project timelines.
• Follow up with relevant stakeholders to resolve issues.
• Escalate critical risks to the Project Manager or management team in a timely manner.
• Ensure risks