Store Officer

JOB DESCRIPTION – STORE OFFICER

Company

Vovac Engineers Location: Ankleshwar, Gujarat Position: Store Officer Department: Stores

Contact details: 6357312867

E mail: hr@vovacengineers.com

Working Hours

9:00 AM to 6:00 PM Salary: As per candidate's experience, skills and interview performance

Job Objective

To manage the complete store, inventory, material inward/outward, GRN, NGRP, GRP, billing, invoicing, E-Way Bill, dispatch and logistics activities efficiently and accurately.

Key Responsibilities

• Manage day-to-day store operations.
• Receive and verify incoming raw materials, components, spares, consumables and other materials.
• Prepare and process GRN, NGRP and GRP transactions.
• Verify materials against Purchase Orders, invoices and delivery challans.
• Maintain accurate physical and system stock records.
• Handle material inward, outward, issue, return and stock-transfer transactions.
• Maintain proper item-wise and location-wise inventory.
• Conduct periodic physical stock verification and reconciliation.
• Identify and report shortages, excess, damages and stock discrepancies.
• Issue materials to production/service/project teams against authorized requirements.
• Prepare and process invoices, billing documents and delivery challans.
• Prepare/coordinate E-Way Bills and verify relevant GST, customer, transporter and vehicle details.
• Coordinate daily dispatches and ensure correct material and quantity are dispatched.
• Coordinate with transporters for vehicle placement and delivery.
• Prepare packing lists, LR/transport documents and other dispatch documents.
• Track deliveries and follow up for POD (Proof of Delivery).
• Maintain proper records of invoices, E-Way Bills, GRNs, dispatches and transport documents.
• Coordinate with Purchase, Production, Service, Sales, Accounts.
• Maintain ERP/system entries for all store-related transactions.
• Prepare daily/weekly/monthly stock and dispatch reports.
• Monitor slow-moving, excess, obsolete and damaged stock.
• Ensure all material movement is properly authorized, documented and recorded.
• Support internal/external audits and provide required store documentation.

Required Skills

• Practical knowledge of GRN / NGRP / GRP
• Inventory and stock management
• Inward and outward material handling
• Billing and invoicing
• GST documentation and E-Way Bill
• Dispatch and logistics coordination
• Stock reconciliation and physical verification
• ERP/software knowledge
• Good MS Excel knowledge
• Documentation and record keeping
• Good communication and coordination skills

Qualification \& Experience

• Graduate / Diploma in Commerce.
• 0–4 years relevant experience in Stores, Inventory, Dispatch or Logistics.
• Experience in an engineering/manufacturing/service organization will be preferred.

Pay

₹18,000.00 - ₹25,000.00 per month

Benefits

• Paid sick time
• Paid time off
• Provident Fund

Work Location

In person