Personal Assistant to Managing Director

Job Description

Personal Assistant / Assistant Back Office

Company Name

Gujarat Infrapipes

Position

Personal Assistant / Assistant Back Office

Location

Por, Manglej, Vadodara

Office Timings

8:30 AM to 5:30 PM (Monday to Saturday)

Transportation Facility

Free transportation facility available from Vadodara to the company and back.

About the Role

Gujarat Infrapipes is seeking a dynamic, organized, and tech-savvy Personal Assistant / Assistant Back Office to support daily administrative operations, executive coordination, and data management. The ideal candidate must possess excellent interpersonal skills, proficiency in modern office software including Artificial Intelligence (AI) tools, and a strong commitment to efficiency and professionalism.

Key Responsibilities

Executive Support & Office Management

Manage leadership schedules, appointments, meetings, and daily itineraries efficiently.

Coordinate smoothly across various internal departments and ensure timely follow-ups.

Handle general office management tasks to maintain a streamlined and organized work environment.

Documentation & MIS Reporting

Prepare, maintain, and analyze MIS reports and administrative documentation.

Manage organizational data with high accuracy, confidentiality, and strong attention to detail.

Technology & AI Integration

Utilize modern office software (MS Excel, MS Word, PowerPoint) for advanced reporting and presentations.

Leverage AI-powered tools and productivity software to automate routine administrative tasks, enhance efficiency, and streamline communication.

Communication & Correspondence

Maintain professional verbal and written communication in English with internal teams and external stakeholders.

Candidate Requirements & Qualifications

Education

12th Pass / Graduate in any stream.

Experience

2 to 4 Years of relevant experience in back office operations, administration, or as a Personal Assistant.

Key Skills & Competencies

Exceptional verbal and written English communication skills.

Strong knowledge and hands-on experience with MS Office Suite (MS Excel, MS Word, MS PowerPoint).

Familiarity and working knowledge of AI tools and modern business software.

Excellent organizational, data management, and problem-solving abilities.

Ability to multitask, manage schedules, and handle coordination seamlessly.

Perks & Benefits

Free Transportation

Pick-up and drop facility provided from Vadodara directly to the workplace.

Benefits

Flexible schedule

Life insurance

Provident Fund

Work Location

In person