Inventory Coordinator

JOB DESCRIPTION (JD)Position: Inventory Coordinator

Company Name

Lyallpur Emporium Pvt. Ltd.

Department

Inventory / Supply Chain Management (SCM)

Reporting To

Inventory Manager / SCM Head

Location

Noida, Uttar Pradesh

Experience

1–3 Years (Preferred in Garment Manufacturing, Retail, or Warehouse Operations)

Job Purpose

The Inventory Coordinator will be responsible for coordinating inventory movement between the manufacturing unit, warehouse, vendors, and retail stores. The role involves maintaining accurate stock records, monitoring inward and outward movements, coordinating dispatches, and ensuring inventory accuracy in the ERP system.

Key Responsibilities

A. Inventory Management

Maintain accurate inventory records of raw materials, work-in-progress (WIP), finished goods, and accessories.

Monitor stock levels and identify shortages, excess stock, and discrepancies.

Ensure proper stock identification, labelling, storage, and categorization.

Conduct regular physical stock verification and reconcile discrepancies with system records.

Track goods in transit (GIT) and follow up on pending stock movements.

B. Inward and Outward Stock Coordination

Coordinate the receipt of materials from suppliers and vendors.

Verify received quantities against purchase orders, delivery challans, and other supporting documents.

Ensure timely preparation and processing of Goods Receipt Notes (GRNs).

Coordinate stock dispatches to retail stores, warehouses, production units, and external vendors.

Maintain records of stock transfers, returns, shortages, and damaged materials.

C. ERP and Documentation

Update all inventory transactions in the company's ERP software (Wizaap).

Ensure timely and accurate entry of stock receipts, issues, transfers, and dispatches.

Maintain records of purchase orders, GRNs, delivery challans, stock transfer notes, and return documents.

Prepare daily and weekly inventory reports for management.

Ensure that physical stock and ERP records match.

D. Coordination with Departments

Coordinate with the Purchase, Production, Accounts, Warehouse, and Retail teams for smooth inventory operations.

Follow up with store managers regarding stock requirements, pending dispatches, and stock discrepancies.

Coordinate with production teams to ensure timely material availability.

Follow up with vendors regarding pending materials, returns, and quantity mismatches.

Escalate stock shortages, unexplained discrepancies, and delays to the Inventory Manager.

E. Stock Audit and Control

Assist in monthly and periodic stock audits.

Investigate inventory mismatches and report findings to the Inventory Manager.

Monitor dead stock, slow-moving stock, excess stock, and obsolete inventory.

Ensure proper documentation for all material movements.

Prevent unauthorized stock movements and ensure compliance with company inventory procedures.

Key Performance Indicators (KPIs)

Inventory record accuracy.

Timely and accurate ERP entries.

Timely processing of GRNs and stock transfers.

Reduction in stock discrepancies and unexplained shortages.

Timely dispatch of materials to stores and production.

Accuracy of daily, weekly, and monthly inventory reports.

Timely completion of physical stock verification.

Proper documentation of inward and outward material movements.

Required Skills and Qualifications

Graduate in any discipline; a degree or diploma in Supply Chain Management, Logistics, or Inventory Management is preferred.

1–3 years of experience in inventory coordination, warehouse operations, or stock management.

Working knowledge of MS Excel, including basic formulas, filters, and data management.

Experience with ERP software; Wizaap experience will be an added advantage.

Strong coordination, communication, and documentation skills.

Good attention to detail and numerical accuracy.

Ability to manage multiple inventory transactions and meet deadlines.

Personal Attributes

Honest, responsible, and detail-oriented.

Strong follow-up and problem-solving skills.

Ability to work collaboratively with cross-functional teams.

Proactive in identifying inventory discrepancies.

Committed to maintaining accurate records and operational discipline.

Working Conditions

Full-time position.

Working days and office timings as per company policy.

May require coordination with manufacturing units, warehouses, vendors, and retail stores.

Expected Outcome

The Inventory Coordinator must ensure accurate inventory records, smooth material movement, timely dispatches, proper ERP documentation, and effective coordination between the warehouse, production, vendors, and retail stores.

Pay

₹20,000.00 - ₹30,000.00 per month

Work Location

In person