Dispatch Supervisor

Position Details

Designation

Dispatch Operator

Department

Dispatch & Logistics

Division

Fastener Division

Reporting To

Dispatch Supervisor

Location

Nagpur, Maharashtra

Job Purpose

To carry out day-to-day dispatch activities for finished fastener products, including material identification, counting, weighing, packing, labelling, documentation, ERP entries, and vehicle loading coordination, ensuring accurate and timely dispatch as per approved customer orders and company procedures.

Key Responsibilities

A. Material Identification & Verification

Identify finished fasteners such as bolts, nuts, threaded rods, studs, and other products as per dispatch instructions.

Verify product size, grade, specification, batch/lot number, and quantity against the picking list or approved dispatch documents.

Keep different sizes, grades, batches, and customer orders properly segregated.

Check material labels, packing condition, and product identification before dispatch.

Report shortages, excess quantities, damaged packing, or product mismatches to the Dispatch Supervisor.

B. Packing & Labelling

Carry out counting, weighing, packing, and labelling of finished fasteners as per customer requirements.

Pack materials in approved cartons, bags, boxes, pallets, or other specified packaging.

Ensure proper labelling with product description, size, grade, quantity, batch number, and customer details, wherever applicable.

Perform strapping, sealing, and stacking to prevent material damage during transportation.

Maintain proper identification and traceability of packed materials.

C. Dispatch Documentation & ERP Entries

Assist in preparing dispatch checklists, packing lists, material issue slips, and loading records.

Verify quantities against approved invoices, delivery challans, and dispatch instructions.

Enter dispatch-related data into the ERP system, where assigned.

Maintain physical records of dispatched quantities, vehicle numbers, and material handover.

Coordinate with the Dispatch Supervisor for discrepancies in documents or system entries.

D. Loading & Vehicle Coordination

Arrange finished goods for loading according to the dispatch plan.

Assist in loading and unloading activities using approved material-handling methods.

Verify the number of packages and quantities loaded against the loading checklist.

Ensure proper stacking, strapping, and securing of goods inside vehicles.

Inform the supervisor about vehicle delays, loading problems, or material shortages before vehicle release.

E. Stock Handling & Reconciliation

Assist in physical stock counting and finished goods verification.

Maintain orderly storage and identification of materials in the dispatch area.

Support reconciliation of physical stock with dispatch records.

Ensure materials are issued only against authorized dispatch instructions.

Report stock discrepancies and returned materials to the supervisor.

F. Safety & Housekeeping

Follow plant safety procedures and wear required PPE during material handling and loading.

Follow safe lifting, stacking, and movement practices.

Immediately report unsafe conditions, damaged equipment, accidents, or near misses.

Qualification & Experience

Qualification

Minimum 10th / 12th pass; ITI or Diploma preferred.

Experience

1–3 years in dispatch, packing, warehouse, or material handling in a manufacturing industry.

Experience in steel, fasteners, automotive components, or engineering products is preferred.

Basic computer knowledge and ERP exposure will be an advantage.

Pay

₹15,000.00 - ₹20,000.00 per month

Benefits

Flexible schedule

Food provided

Provident Fund

Work Location

In person