Vendor Coordination Executive

Job Description

Vendor Management Executive

Experience

1–3 Years

Employment Type

Full-Time

About the Role

We are looking for an organized and detail-oriented Vendor Management Executive to coordinate with suppliers, track purchase orders, maintain vendor records, and ensure timely communication regarding order status and delivery commitments. The ideal candidate should have strong communication and coordination skills, proficiency in MS Excel, and the ability to manage vendor documentation and follow-ups efficiently.

Key Responsibilities

Coordinate with vendors and suppliers regarding purchase orders, order confirmations, and delivery schedules.

Follow up with suppliers to ensure timely order processing and delivery.

Track order status, delivery commitments, and pending shipments.

Maintain and regularly update vendor databases and supplier records.

Verify vendor documents and resolve documentation discrepancies.

Coordinate with procurement, operations, and other internal teams to ensure smooth workflows.

Prepare and maintain reports related to vendor performance, order status, and pending deliveries.

Use MS Excel to update trackers, maintain records, and monitor order progress.

Communicate delays, discrepancies, and changes in delivery schedules to relevant stakeholders.

Support vendor onboarding and maintain accurate supplier documentation.

Ensure proper record management and compliance with internal procurement procedures.

Required Skills

Vendor Management, Supplier Coordination, Communication Skills, Order Tracking, Documentation, MS Excel, Procurement Coordination, Vendor Database Management, Follow-Up Management, Reporting, Record Management, Problem-Solving, and Time Management.

Candidate Requirements

1–3 years of experience in vendor management, procurement support, supply chain coordination, or a related field.

Good verbal and written communication skills.

Proficiency in MS Excel and basic computer applications.

Ability to maintain accurate vendor records and documentation.

Strong follow-up, coordination, and organizational skills.

Ability to manage multiple orders and delivery schedules simultaneously.

Attention to detail and a proactive approach to resolving issues.

Ability to coordinate effectively with suppliers and internal teams.

Pay

₹300,000.00 - ₹500,000.00 per year

Work Location

In person