Ward Secretary

. Job SummaryThe Ward Secretary is responsible for providing administrative and clerical support in the hospital ward, maintaining patient records, coordinating communication between healthcare professionals, and ensuring smooth day-to-day ward operations. 2. Roles and ResponsibilitiesMaintain patient admission, discharge, transfer, and ward registers. Prepare, update, and maintain patient files and medical records. Coordinate with doctors, nurses, medical records, billing, and other hospital departments. Handle telephone calls, messages, and patient-related enquiries professionally. Assist in preparing discharge summaries and collecting required documentation. Ensure patient files and reports are properly arranged and available when required. Update patient census, bed occupancy, and ward-related records. Coordinate laboratory reports, investigation requests, and other documentation. Maintain confidentiality of patient information and medical records. Monitor ward stationery and office supplies and report shortages. Assist the Ward In-charge with daily reports and administrative activities. Follow hospital policies, infection control procedures, and NABH documentation requirements. Perform other administrative duties assigned by the supervisor. 3. Educational QualificationAny degree or diploma in Hospital Administration, Healthcare Management, or a related field is preferred. Candidates with computer knowledge and basic medical terminology will be preferred. 4. Required SkillsGood communication and interpersonal skills. Basic computer knowledge, including MS Word, Excel, and hospital information systems. Good typing and documentation skills. Ability to coordinate with doctors, nurses, patients, and attendants. Attention to detail and good organizational skills. Ability to maintain confidentiality and handle multiple tasks.