Office Administrator

About Us

We are a food distribution company looking for a reliable, organized, and detail-oriented Office Administrator to manage daily office administration, delivery coordination, expense tracking, and payment follow-ups. The ideal candidate should be comfortable working in a fast-paced environment and coordinating with vendors, retailers, customers, warehouse staff, and transportation partners.

Key Responsibilities

Office Administration & Expense Tracking

Manage daily administrative tasks, emails, phone calls, filing, and documentation.

Maintain reports, spreadsheets, invoices, purchase orders, and other business records.

Track office expenses, including utility bills, rent, supplies, and other operational costs.

Verify office invoices, monitor due dates, and maintain expense and payment records.

Assist with expense reporting and budget monitoring.

Logistics & Delivery Coordination

Track incoming and outgoing deliveries and maintain accurate shipment records.

Coordinate with drivers, transporters, vendors, customers, and warehouse teams.

Follow up on delivery delays, discrepancies, and missing documentation.

Maintain delivery schedules, shipment documents, and proof of delivery records.

Payment Recovery & Follow-Up

Follow up with vendors and retailers regarding outstanding payments and overdue invoices.

Maintain records of outstanding balances, payment commitments, collections, and follow-ups.

Resolve billing discrepancies in coordination with customers, vendors, and the accounts team.

Assist with invoice verification, payment documentation, and account reconciliation.

Provide management with updates on pending payments and collections.

Qualifications & Requirements

Previous experience in office administration, logistics, or a similar role is preferred.

Experience in food distribution, wholesale, or supply chain operations is an advantage.

Knowledge of Microsoft Excel is an asset; basic spreadsheet and data management skills are preferred.

Familiarity with Microsoft Office, invoicing, and payment records is beneficial.

Strong organizational, communication, and follow-up skills.

Attention to detail and the ability to manage multiple tasks independently.

What We Offer

Full-time, permanent employment.

Supportive working environment.

Opportunities for professional growth.

Competitive salary based on experience.

How to Apply

Interested candidates can submit their resume through Indeed. Candidates with relevant experience in administration, logistics, invoicing, and payment follow-ups are encouraged to apply.

Pay

₹2,000.00 - ₹25,000.00 per month

Work Location

In person