Receptionist/Administrator

Job description

We are looking for a professional, well-organized, and approachable Receptionist & Admin Executive to manage front-desk operations while supporting day-to-day administrative activities. The ideal candidate should have excellent communication skills, a professional demeanour, and the ability to manage multiple tasks efficiently.

Key Responsibilities

Manage the reception area and welcome visitors, clients, and candidates professionally.

Handle incoming calls, emails, correspondence, and general enquiries.

Maintain visitor records, appointment schedules, and front-office documentation.

Coordinate meeting rooms, calendars, courier services, and office supplies.

Support day-to-day administrative and office management activities.

Maintain employee and office records and assist with documentation.

Coordinate with vendors, service providers, and building management as required.

Assist with travel arrangements, meeting coordination, and other administrative requirements.

Monitor office supplies and ensure timely replenishment.

Support HR/admin activities such as joining formalities, attendance records, and employee documentation when required.

Ensure the reception and common areas are maintained in a professional and presentable manner.

Perform other administrative duties as assigned by management.

Requirements

Experience in reception, administration, front office, or a similar role will be an added advantage.

Excellent verbal and written communication skills.

Professional, presentable, and courteous personality.

Strong organisational and multitasking abilities.

Good working knowledge of MS Office (Word, Excel, Outlook) and basic office tools.

Ability to handle confidential information with discretion.

Strong follow-up skills and attention to detail.

Ability to work independently as well as coordinate effectively with different teams.

Pay

₹25,000.00 - ₹35,000.00 per month

Experience

Microsoft Excel

1 year (Required)

Vendor management

1 year (Required)

Facilities management

1 year (Required)

Location

Sakinaka, Mumbai, Maharashtra (Required)

Work Location

In person