Administration Assistant/Receptionist

JOB DESCRIPTION

Company

Dovoy Chemicals India Pvt. Ltd.

Designation/Position

Administration Assistant/Receptionist

Competitive Annual Package

Employment Type

Full-Time

Location

Sector 50, Gurgaon, 122018

Experience

0–4 Years

Working Days

Monday to Friday; Saturday, if required based on business needs

Working Hours

9:30 AM to 6:00 PM

About Dovoy Chemicals India Pvt. Ltd.

Dovoy is a biotechnology company providing specialty enzymes, novel yeast-based solutions and industrial additives for industries including textile processing, grain processing, animal health and nutrition, and food processing.

Our advanced, ISO 17025:2017-certified laboratories support the development of customized solutions designed to address evolving industry requirements while improving operational efficiency and performance.

Headquartered in Singapore, Dovoy has offices in India and China and operates across Asia, Africa and the Middle East.

Website

http://www.dovoyinc.com/

Industry

Biotechnology Research

Founded

1991

Headquarters

Changi, Singapore

Job Purpose

We are seeking a professional, organized, and proactive Administration Assistant / Receptionist to manage front desk operations and provide administrative support for the smooth functioning of daily office activities.

The successful candidate will be responsible for welcoming visitors, handling incoming calls, managing office correspondence, maintaining front office records, and coordinating administrative activities.

The ideal candidate should possess strong communication, interpersonal, organizational, and multitasking skills, along with proficiency in MS Office. Freshers and experienced candidates are welcome to apply.

Key Responsibilities

Front Desk & Reception Management

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Direct visitors to the appropriate departments or employees.
• Answer, screen, and forward incoming telephone calls.
• Maintain a clean, organized, and professional reception area.
• Provide accurate information to visitors and employees.

Administrative & Office Support

• Perform daily administrative tasks, including filing, photocopying, scanning, and documentation.
• Maintain and update office records, registers, and documents.
• Receive, sort, and distribute incoming mail, couriers, and deliveries.
• Assist in preparing reports, correspondence, and other administrative documents.
• Support internal departments with routine administrative requirements.

Visitor & Communication Management

• Maintain visitor entry and exit records.
• Issue visitor passes and ensure compliance with office security procedures.
• Handle general inquiries through telephone, email, and in-person communication.
• Coordinate with employees and departments regarding visitor appointments.
• Ensure professional and timely communication with internal and external stakeholders.

Office Supplies & Coordination

• Monitor and maintain adequate stock of office stationery and front desk supplies.
• Coordinate procurement of office supplies as required.
• Maintain inventory records and track stationery consumption.
• Coordinate with vendors and service providers for routine administrative requirements.
• Assist in ensuring smooth day-to-day office operations.

Required Experience

• Freshers or candidates with relevant experience in Reception, Front Office, or Administration.
• Previous experience in office administration or front desk operations will be an added advantage.
• Basic knowledge of office procedures, documentation, and record management.
• Ability to manage multiple administrative tasks efficiently.

Educational Qualification

• Minimum 12th Pass / Higher Secondary Education.
• Graduate in any discipline will be preferred.
• Additional certification in Office Administration or Office Management will be an advantage.

Key Skills

• Front Office & Reception Management
• Office Administration & Coordination
• Visitor & Telephone Handling
• Verbal & Written Communication
• MS Office (Word, Excel & Outlook)
• Documentation & Record Management
• Time Management & Multitasking
• Professional Etiquette & Interpersonal Skills
• Customer Service Orientation
• Problem-Solving & Organizational Skills
• Office Inventory & Stationery Management
• Attention to Detail

Pay

₹18,000.00 - ₹20,000.00 per month

Benefits

Health insurance

Provident Fund

Work Location

In person