Executive Assistant to Founder

Location

Noida

Work Mode

Hybrid – 2–3 days per week in office

Employment Type

Full-Time

Experience

0–1 Year / Freshers Welcome

About the Role

We are looking for a sharp, energetic, organized, and tech-savvy Executive Assistant to work closely with the Founder and support day-to-day business operations.

This role is ideal for a motivated fresher who wants hands-on exposure to how a growing business operates. You will work directly with the Founder across scheduling, team coordination, meetings, events, documentation, communication, and execution of important business tasks.

This is not a traditional desk-based assistant role. You will be closely involved in operations, coordination, planning, and execution, making it a strong learning opportunity for someone interested in business management, operations, entrepreneurship, or executive leadership.

Key Roles & Responsibilities1. Calendar & Schedule Management

Manage the Founder’s professional calendar and daily schedule.

Schedule meetings, interviews, calls, appointments, and internal discussions.

Coordinate with team members, clients, vendors, and external stakeholders.

Ensure the Founder is updated regarding upcoming meetings, deadlines, and commitments.

Help prioritize appointments and avoid scheduling conflicts.

Calls, Emails & Communication

Assist in managing professional calls, emails, messages, and follow-ups.

Coordinate communication between the Founder and other teams.

Draft basic professional emails, messages, meeting notes, and follow-up communication.

Maintain confidentiality while handling business-related information.

Events, Conferences & Travel

Accompany the Founder for selected meetings, events, conferences, shoots, or professional engagements when required.

Coordinate event schedules, invitations, registrations, travel, and logistics.

Maintain important notes, action points, contacts, and follow-ups from meetings or events.

Coordinate with organizers, vendors, venues, and other stakeholders wherever required.

Team Coordination & Operations

Assist the Founder in coordinating with different team members and departments.

Communicate assigned tasks and follow up on their progress.

Track important deadlines, deliverables, and ongoing projects.

Help ensure that tasks delegated by the Founder are completed on time.

Maintain task trackers, operational sheets, and follow-up lists.

Documentation & Reporting

Prepare basic reports, presentations, spreadsheets, and documents.

Organize digital documents, records, contracts, invoices, and other business files.

Maintain structured Google Drive folders and internal documentation.

Prepare summaries, meeting notes, and action-item lists whenever required.

Business & Executive Support

Assist with day-to-day operational requirements of the Founder.

Conduct basic online research and collect information for business decisions.

Coordinate with vendors, agencies, freelancers, candidates, and service providers.

Help execute miscellaneous business tasks assigned by the Founder.

Identify pending tasks and proactively follow up instead of waiting for repeated instructions.

AI & Technology-Based Execution

Use tools such as ChatGPT, Gemini, Google Workspace, Google Meet, Calendar, Docs, Sheets, and Drive for everyday work.

Use AI tools for research, summaries, drafting, documentation, brainstorming, and productivity.

Be comfortable learning new software, productivity tools, and internal systems.

Who We Are Looking For

The ideal candidate should be

A graduate with a Bachelor’s degree in any discipline.

A fresher or someone with up to 1 year of experience.

Smart, proactive, responsible, and highly organized.

Comfortable working directly with a Founder in a fast-moving environment.

Excellent in verbal and written communication.

Confident while coordinating with different people and teams.

Comfortable using technology and AI-based productivity tools.

Good at managing multiple tasks and priorities simultaneously.

Detail-oriented and capable of maintaining confidentiality.

Willing to take ownership of assigned responsibilities.

Available to work from the Noida office approximately 2–3 days per week.

Flexible to attend occasional business events, meetings, or conferences as required.

What You Will Learn

This role offers direct exposure to

Founder-level decision-making

Business operations

Team management

Project coordination

Professional communication

Events and stakeholder management

AI-powered productivity

Administrative and executive operations

Working in a growing entrepreneurial environment

For the right candidate, this role can evolve into broader responsibilities in operations, management, strategy, or business development.

Perks & Benefits

Apple MacBook Air

A company-provided MacBook Air will be available for professional work.

Premium Coworking Space

Work from a professional and comfortable premium coworking setup in Noida.

Chauffeur-Driven Company Car

For official events, conferences, meetings, and business visits, transportation will be arranged through a chauffeur-driven company vehicle.

Direct Exposure to the Founder

Work closely with the Founder and gain practical exposure to business operations, decision-making, team coordination, and execution.

High Learning Opportunity

Ideal for a fresher looking to build a strong foundation in executive management and business operations.

Work Environment

This is a hybrid position, with approximately 2–3 days per week required at the Noida office. Remaining work may be handled remotely depending on business requirements.

Occasionally, the candidate may be required to accompany the Founder to meetings, shoots, conferences, professional events, or other business engagements.

We are looking for someone who sees this position not merely as an administrative job, but as an opportunity to learn, take responsibility, and grow alongside the organization.

Pay

₹22,000.00 - ₹25,000.00 per month

Benefits

Flexible schedule

Work Location

In perso