Account Executive

ST&GE Pvt. Ltd. is a leading sports infrastructure and turf engineering company in India, specializing in design, construction and maintenance of natural and artificial sports turfs, landscaping, and sports field development. The company executes turnkey projects across India including cricket grounds, football fields, golf greens, and institutional sports facilities for corporates, schools, stadiums and government bodies.

Role Purpose

To support the accounts function by maintaining accurate day-to-day financial records, processing client billing and vendor payments, and assisting with statutory compliance and reporting. The Accounts Executive will work closely with the Manager Accounts and with the project, operations and sales teams to ensure timely invoicing, collections, reconciliations and clean documentation across all projects.

Key Responsibilities

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Accounts Payable & Receivable

• Process vendor, supplier and subcontractor invoices after verifying purchase orders, work orders and delivery or completion records.
• Prepare payment schedules and support timely payment runs as approved by the Manager Accounts.
• Track client receivables and follow up with clients on outstanding payments, purchase orders and billing milestones.
• Maintain ageing reports of payables and receivables and flag overdue items to the Manager Accounts.

Billing & Invoicing

• Prepare client invoices, running bills and milestone-based billing in line with contract terms and project progress.
• Coordinate with project and operations teams to obtain measurements, certifications and supporting documents required for billing.
• Ensure invoices carry correct GST details, HSN/SAC codes and statutory references before they are issued.
• Maintain a tracker of invoices raised, payments received and balances pending for each project.

Book keeping & Accounting Entries

• Record daily accounting transactions, including purchase, sales, journal, payment and receipt vouchers, accurately in Tally Prime.
• Maintain petty cash, expense claims and site expense records with proper supporting documents.
• Assist in bank reconciliations and the reconciliation of vendor and client ledgers on a regular basis.
• Ensure that all entries are posted correctly and within the prescribed timelines.

Statutory Compliance Support

• Assist with monthly GST working, including input credit matching, GSTR-1 and GSTR-3B preparation and filing support.
• Support TDS computation, deduction checks, challan preparation and quarterly return filing.
• Maintain records and working files required for statutory, tax and audit purposes.
• Keep track of compliance due dates and alert the Manager Accounts well in advance.

MIS Reporting & Data Management

• Prepare weekly and monthly MIS reports on collections, payables, expenses and project-wise billing.
• Maintain accurate and up-to-date accounts data in Tally, Excel and other accounting or ERP tools.
• Assist in preparing budgets, cash-flow statements and project cost summaries as required.
• Highlight variances, discrepancies and pending items to the Manager Accounts for timely action.
• Documentation, Audit & Cross-Functional Coordination
• File and maintain organized records of invoices, vouchers, agreements, purchase orders and payment proofs.
• Support internal, statutory and tax audits by providing schedules, documents and clarifications.
• Coordinate with the sales, project and procurement teams for billing inputs, rate confirmations and document requirements.
• Handle routine queries from clients, vendors and internal teams on payments and accounts matters in a professional manner.

Candidate Profile / Preferences

• Graduate in Commerce, Accounts, Finance or a related field (B.Com preferred); M.Com or higher professional qualifications are an advantage.
• 1–3 years of experience in accounts, bookkeeping, billing or finance operations; freshers with strong Tally and GST knowledge may also be considered.
• Experience in infrastructure, construction, project-based or sports industry accounting is an advantage.
• Good working knowledge of accounting entries, GST, TDS and basic reconciliations.
• Strong attention to detail with a high standard of accuracy and a commitment to meeting deadlines.
• Good verbal and written communication skills in English and Hindi.
• Ability to handle multiple tasks and priorities with guidance from the Manager Accounts.
• Willingness to occasionally travel for site visits, client coordination or audit-related work.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and accounting software/platforms.

Technical Skills Required

MS Word, MS Excel, MS PowerPoint — proficient (must)

MS Outlook & professional email communication (preferred)

Tally Prime, SAP, TDS Filing, GST Filing — working knowledge (preferred)

Google Workspace — Docs, Sheets, Slides (must)

Proposal preparation and commercial documentation tools (must)

Basic understanding of project management tools (preferred)

Key Competencies

• Accuracy and attention to detail
• Understanding of accounting principles and statutory compliance
• Time management and meeting deadlines
• Communication — verbal, written, and follow-up
• Problem-solving and reconciliation skills
• Ownership, accountability, and willingness to learn
• Team collaboration across cross-functional teams
• Integrity and discretion in handling confidential financial information

Why Join ST&GE

• Hands-on exposure to PAN India project accounting and billing
• Direct learning from and interaction with the Manager Accounts and leadership
• Stable organization with unique business offerings

Important Note

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This document is a Job Description (JD) intended to describe the general nature and

level of work to be performed in this role. It is not intended to be an exhaustive list of

all responsibilities, duties or qualifications associated with the position. Responsibilities may change based on organizational requirements and business needs.

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