Front Desk Executive & Administration

Job Description – Front Desk Executive & Administration

Department

Administration

Designation

Front Desk Executive & Admin Executive

Location

Jakkur, Bengaluru

Industry

Real Estate & Property Development

Employment Type

Full-Time

Experience

1–3 Years

Salary

As per industry standards and candidate experience

About Tula Properties Pvt. Ltd.

Tula Properties Pvt. Ltd. is a real estate development company focused on premium residential developments and managed farmland projects. The company is committed to delivering quality developments through professional management, efficient operations, and customer-centric service.

Job Summary

We are looking for a well-organized, professional, and presentable Front Desk Executive & Admin Executive to manage the front office, visitor coordination, telephone handling, and day-to-day administrative activities at our corporate office.

The ideal candidate should possess excellent communication skills, a welcoming attitude, good coordination abilities, and the capability to maintain a professional office environment while supporting employees, management, clients, vendors, and project teams.

Key Responsibilities

Front Desk & Reception Management

Welcome and attend to visitors, clients, business associates, vendors, and job applicants professionally.

Manage incoming telephone calls, emails, inquiries, and messages, ensuring timely communication with the concerned departments.

Maintain visitor registers, appointment schedules, and meeting records.

Coordinate meeting room bookings and ensure meeting spaces are properly arranged before scheduled meetings.

Receive and distribute courier, postal mail, documents, and other deliveries.

Ensure the reception area remains clean, organized, and presentable at all times.

Office Administration & Facility Management

Monitor daily office requirements, including stationery, pantry supplies, drinking water, housekeeping, and other essential provisions.

Coordinate with housekeeping, maintenance personnel, security, vendors, and service providers to ensure smooth office operations.

Maintain records of office supplies, inventory, inward and outward materials, and administrative expenses.

Identify office maintenance requirements and coordinate timely resolution of issues.

Assist in managing office assets, equipment, access cards, keys, and other administrative resources.

Support the implementation of office rules, administrative procedures, and workplace discipline.

Employee & Internal Coordination

Assist employees with routine administrative requirements and direct requests to the relevant department.

Coordinate office arrangements for internal meetings, employee events, and management visits.

Support HR and Administration in collecting documents, maintaining basic records, and circulating approved internal communications.

Track employee-related administrative requests and follow up with the concerned teams for closure.

Maintain confidentiality while handling employee information, company documents, and management communications.

Vendor & Project Site Coordination

Coordinate with vendors and service providers for office supplies, repairs, maintenance, and other administrative services.

Maintain vendor contact details, quotations, service records, and supporting documents.

Coordinate with project site offices and internal teams for administrative requirements, deliveries, and document movement.

Support the arrangement of site visits, client meetings, and other official visits as required.

Ensure that administrative requests from the Head Office and project locations are recorded, communicated, and followed up appropriately.

Documentation & Reporting

Maintain proper records of visitor entries, couriers, office inventory, maintenance requests, and administrative expenses.

Prepare routine administrative reports and update trackers as required.

Assist in preparing purchase requests for stationery, pantry supplies, and other office requirements.

Ensure relevant bills, invoices, delivery records, and supporting documents are submitted to the Accounts/Finance Department on time.

Maintain systematic physical and digital filing of administrative documents.

Required Skills & Qualifications

Graduate in any discipline; candidates with qualifications in Business Administration or Office Management will be preferred.

1–3 years of experience in front office, reception, administration, or office coordination.

Good verbal and written communication skills in English; Kannada and Hindi proficiency will be an advantage.

Working knowledge of MS Office, email, spreadsheets, and basic office documentation.

Professional appearance, courteous behaviour, and a customer-oriented approach.

Strong organizational skills, attention to detail, and the ability to manage multiple tasks.

Good interpersonal skills and the ability to coordinate with employees, clients, vendors, and management.

Punctual, proactive, responsible, and capable of maintaining confidentiality.

Preferred Candidate Profile

Experience working in a corporate office, real estate company, construction company, or property development organization.

Ability to handle administrative tasks independently with minimal supervision.

Strong follow-up skills and a solution-oriented approach to resolving routine office issues.

Willingness to coordinate with project sites and support administrative requirements across office locations when necessary.

Key Performance Indicators (KPIs)

Performance will be evaluated based on the following parameters

Front Office Management

Professional visitor handling, call management, and appointment coordination.

Office Readiness

Cleanliness, organization, and readiness of reception and meeting areas.

Administrative Support

Timely fulfilment of stationery, pantry, maintenance, and other office requirements.

Record Maintenance

Accuracy and completeness of visitor registers, inventory records, courier logs, and expense documentation.

Coordination & F